2013-06-24, Board of Supervisors Meeting

2013-06-24

 

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
June 24, 2013 – 7:00 p.m.
MINUTES

I. CALL TO ORDER:

The meeting was called to order by the Chairman, Mr. Brown, at 7:07 p.m.

II. ROLL CALL:

PRESENT: William C. Brown, Chairman
Mario D. Pirritano, Vice-Chairman
John C. Minito, Supervisor
Christopher L. Allen, Supervisor
Robert P. Stanley, Jr., Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
Stephen M. Waller, Codes Administration Director
David A. Jones, Stock & Leader, Solicitor
Lt. Jason Loper, Police Department
Donna L. Nissel, Secretary

III. ANNOUNCEMENT OF EXECUTIVE SESSION:

Mr. Brown reported on the following Executive Sessions held since the last meeting:
June 6, 2013 – Discussed status of Police contract
Prior to this meeting: – Applications for Chief of Police position; personnel issues, Police Dept.

IV. RECOGNITION OF PUBLIC:

1. Jeff Smith, Vista Drive, stated that tractor trailers are being parked at 5 Crescent Drive and an oil truck parks at the bottom of the hill. Mr. Waller will look in to it. He also asked about the Phase 1 sewer rights-of-way. Mr. Jones will be in touch with him.

2. Lewis Ross discussed parties being held on Old Stage Road, where there are camp fires and tiki torches set up on paths through the woods. He suggested some kind of amendment to the burning ordinance to address this problem. Staff will review options.

3. Leon Comer Orchard Road, discussed two paper streets that were never developed or conveyed. One neighbor is apparently blocking access. Mr. Jones advised this is a private matter between property owners.

4. Sherry Shatzer, James Lane, asked that the discussion on cats be moved from the end of the agenda. The Board chose to table this discussion.

V. AGENDA ITEMS:

1. Meritorious Service Award:

Lt. Loper presented a Meritorious Service Award to Ronald E. Bartlebaugh, Jr., for assisting Officer Jason Lotier, who was responding to an ambulance call for a domestic issue, in restraining an intoxicated, bleeding and uncooperative female, who also struck at and bit the officer. Mr. Bartlebaugh saw what was happening and stepped in to help. His actions may have prevented further injury to her or Officer Lotier.

Lt. Loper also advised the Board that Officer Tyson Baker, along with Newberry Township Detective Braxton Ditty, were in Philadelphia today to receive the Central Region Law Enforcement Officer of the Year Award for their actions in successfully apprehending an armed suicidal subject without anyone being hurt. The Officer of the Year Award was only given to five officers out of thousands of candidates in different regions of the state.

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2. Building, Zoning, Codes:

A. Modification Requests – N.C.F.C.U., Lewisberry Road:

602.1.G and 602.2.C – Cartway Improvements
603.4 – Intersection Sight Triangle
SWM Ord. 2012-5 – Standards
SWM Ord. 2012-5 – Site Plan Requirements

Mr. Pirritano made a motion, seconded by Mr. Stanley to approve the modification requests from 602.1.G and 602.2.C, cartway improvements; 603.4, Intersection sight triangle; SWM Ord. 2012-5, Standards; and SWM Ord. 2012-5, site plan requirements, contingent upon the relocation of the sign at the intersection in conjunction with construction.
Vote on the motion: All yes. The motion carried.

B. Bond Release Request – Allied Roofing:

Current Bond Amt. 10% Conting. Reduction Amt. Remaining Amt.
$ 57,643.50 $ 0.00 $ 57,643.50 $ 0.00

Mr. Minito made a motion, seconded by Mr. Allen to approve the bond reduction request for Allied roofing as recommended by the Township engineer
Vote on the motion: All yes. The motion carried.

C. Preliminary/Final Land Development Plan – Holiday Inn Express, Beacon Hill Blvd:

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the preliminary/final land development plan for Holiday Inn Express contingent upon the submittal of signed and notarized plans; payment of recording fees; payment of all engineer fees; submittal and approval of an improvement guarantee with the placement of the improvement guarantee; placement of a 4% engineer’s escrow; and compliance with the Township staff memo dated June 19, 2013.
Vote on the motion: All yes. The motion carried.

D. Time Extension Requests:

FedEx, Industrial Drive August 26, 2013
Wintermeyer/Semones, Old York Road December 2, 2013

Mr. Brown made a motion, seconded by Mr. Pirritano to approve the two time extensions listed above.
Vote on the motion: All yes. The motion carried.

3. Maintenance Excellence Award, Christopher Shover:

Mr. Smith announced that Christopher Shover was recently presented with a Maintenance Excellence Award by the Central PA Water Quality Association. The Board offered their congratulations.

4. Resolution No. 2013-7 – Adopting the Market Value of Assets as the Actuarial Value of Assets, Police Pension Plan:

Mr. Stanley made a motion, seconded by Mr. Minito to adopt Resolution No. 2013-7, adopting the market value of assets as the actuarial value of assets, Police Pension Plan, effective with the January 1, 2013 actuarial valuation report.
Vote on the motion: All yes. The resolution was adopted.

5. Resolution No. 2013-8 – Adopting the Market Value of Assets as the Actuarial Value of Assets, Non-Uniform Pension Plan:

Motion to adopt Resolution No. 2013-8, adopting the market value of assets as the actuarial value of assets,
Non-Uniform Pension Plan, effective with the January 1, 2013 actuarial valuation report
Vote on the motion: All yes. The resolution was adopted.

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6. Resolution No. 2013-9 – Temporary Banner, Iron Bridge, New Cumberland Apple Festival:

Mr. Minito made a motion, seconded by Mr. Stanley to adopt Resolution 2013-9 for the installation of a temporary banner on the Iron Bridge for the New Cumberland Apple Festival from 08/19/13 to 09/30/13 and forward same to PennDOT for approval.
Vote on the motion: All yes. The resolution was adopted.

7. Resolution No. 2013-10 – File Notice of Non-Compliance Against Verizon PA, Inc:

Mr. Stanley made a motion, seconded by Mr. Minito to adopt Resolution No. 2013-10, to file notice of non-compliance against Verizon PA, Inc.
Vote on the motion: All yes. The resolution was adopted.

8. Resolution No. 2013-11 – Rescind Resolution No. 2013-2 and Reauthorize Fairview Township to
Acquire Various Tracts of Land for Purposes of Construction of Public Sanitary Sewer System:

Mr. Pirritano made a motion, seconded by Mr. Minito to adopt Resolution No. 2013-11 rescinding Resolution No. 2013-2 and reauthorizing the Township to acquire various tracts of land for the purpose of construction of the public sanitary sewer system.
Vote on the motion: All yes. The resolution was adopted.

9. Award Bid – Phase 1 Act 537 Sewer Project, Construction of Conveyance System

10. Award Bid – Phase 1 Act 537 Sewer Project, Construction of Pump Stations, and Corn Hill Pump Station

Mr. Minito made a motion, seconded by Mr. Allen to table action on items 9 and 10 to the mid-July meeting.
Vote on the motion: All yes. The motion carried.

11. Award Bid – Paving, Big Spring & Fairview Roads:

Mr. Stanley made a motion, seconded by Mr. Allen to award the bid for paving portions of Big Spring Road and Fairview Road to Handwerk Contractors in the amount of $197,714.00.
Vote on the motion: All yes. The motion carried.

12 Authorization to Bid – Paving and Seal Coat, Various Roads:

Mr. Stanley made a motion, seconded by Mr. Minito to authorize advertisement for bids to be received July 11, 2013 for paving and seal coat of various roads (Sawmill, Emmanuel, Traver, Highland, Cider Press, Churchey) and authorize staff to award the bid to the lowest responsible bidder with ratification at the next meeting.
Vote on the motion: All yes. The motion carried.

13. Authorization to Bid – Disposal of Scrap Metal:

Mr. Pirritano made a motion, seconded by Mr. Stanley authorizing staff to bid the disposal of scrap metal.
Vote on the motion: All yes. The motion carried.

14. Assignment of Engineering Services Contract from CET, Inc. to GHD, Inc.:

Mr. Pirritano made a motion, seconded by Mr. Minito to approve the assignment of the engineering services contract from CET, Inc. to GHD, Inc. and authorize the manager to sign same.
Vote on the motion: Mr. Stanley abstained as he is an employee of CET; all others, yes. The motion carried.

15. Authorization to Hire – Police Officers:

This item was tabled to the mid-July meeting.

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16. Establish 2014 Budget Schedule:

The Board concurred with the schedule of dates Mr. Smith previously provided, with one minor change.

VI. DISCUSSION ITEMS:

1. Briarcliff – Status of Streets and Existing Bonding
Mr. Smith advised that Gemcraft is willing to pave the streets; however there is concern that construction in Phase 3 may damage the streets. There was discussion on paving some, but not all the streets.

2. Green Lane Farms – Rehab the Sewer System or Only Pave Streets

Mr. Smith advised that there is a large I & I problem in Green Lane causing a surcharge on our Lower Allen capacity. The Board concurred that it would not be prudent or cost effective to pave the streets only to tear them up in a few years to rehab the sewer system.

3. Modification of Burning Ordinance

This was tabled for further review.

4. Jake Brake Ordinance

Mr. Jones advised that this would require a traffic study and PennDOT approval.

5. Traffic Impact Study

Proposals should be ready for the next meeting.

6. Tapping Fee Schedule

This item was tabled to the mid-July meeting.

7. Expanded Hours – Recycling Center

Mr. Smith announced that the hours at the Yard Waste and Electronics Recycling Center have been expanded. The center is now open weekdays, except holidays, from 9:00 a.m. to 4:30 p.m., and Saturdays, except holidays, from 7:30 a.m. to 4:30 p.m.

8. Sewer Debt and I & I

This item was tabled to the mid-July meeting.

9. Schedule Public Meeting – 2nd Week of July (July 8 – 12)

A special public meeting was scheduled for Tuesday, July 9th at 1:00 p.m. for the purpose of addressing an upcoming bond issue, sewer tapping fees, intent to award bids for the Act 537 sewer project and any other business that may come before the Board.

10. Fire Station Hall Rentals

This item was tabled.

11. Cats Running at Large

This item was tabled.

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VII. OLD BUSINESS:

1. Mr. Stanley stated that he felt that Storm Water Management should be a condition of the FedEx plan. Mr. Waller said that they are aware of this and interior remedies to the I & I problem will be addressed as a part of their construction project.

VIII. NEW BUSINESS:

1. Mr. Pirritano advised the Board that he is resigning as Fairview’s delegate to the SARAA board. He recommended the appointment of Keith Chase to fill the remainder of his term.
Mr. Minito made a motion, seconded by Mr. Allen to appoint Keith Chase to the SARAA board to fill Mr. Pirritano’s unexpired term to January, 2015.
Vote on the motion: All yes. The motion carried.

2. Mr. Smith advised that a water shut-off agreement between the Township and PA American Water, executed in 1997, is still valid. There are 11 (eleven) properties that will be notified that their water will be shut off if their delinquent sewer bills are not paid.

3. Mr. Smith advised that the conditional use application for the 83 acre tract at I-83 and Lewisberry Roads will require a public hearing.

IX. APPROVAL OF MINUTES:

Mr. Stanley made a motion, seconded by Mr. Minito to approve the minutes of the May 20, 2013 and June 6, 2013 meetings of the Board of Supervisors.
Vote on the motion: All yes. The motion carried.

X. RATIFICATION OF BILLS PAYABLE:

1. Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment to CET Engineering Services as presented.
Vote on the motion: Mr. Stanley abstained as he is an employee of the company; all others, yes. The motion carried.

2. Mr. Brown made a motion, seconded by Mr. Pirritano to ratify payment of all other Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

XI. ANNOUNCE EXECUTIVE SESSION:

Mr. Brown advised that there will not be an Executive Session following this meeting.

XII. ADJOURNMENT:

The meeting was adjourned at 8:45 p.m.