2012-02-27, Board of Supervisors Meeting

2012-02-27

 

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
February 27, 2012 – 7:00 p.m.
MINUTES

I. CALL TO ORDER
The meeting was called to order by the Chairman, Mr. Brown at 7:05 p.m.

II. ROLL CALL:

PRESENT: William C. Brown, Chairman
Mario D. Pirritano, Vice-Chairman
John C. Minito, Supervisor
Christopher L. Allen, Supervisor
Robert P. Stanley, Jr., Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
Stephen M. Waller, Code Administration Director
David A. Jones, Stock & Leader, Solicitor
Scott Hockenberry, Police Lieutenant

ABSENT: Donna L. Nissel, Secretary

III. ANNOUNCEMENT OF EXECUTIVE SESSION

Mr. Brown announced an executive session was held prior to the meeting regarding personnel matters.

IV. RECOGNITION OF PUBLIC

1. Mr. Terry Turney of Weatherstone Dr. addressed the Board with his concerns about the 2012 Budget. Mr. Smith and the Board assured the public that everything was being done to spend taxpayer money wisely.
2. Mr. Anthony Pugilese of Weatherstone Drive announced he was running for State Representative, was a resident of the Township and wanted to introduce himself to the Board and those in attendance.

V. AGENDA ITEMS

1. Subdivision Plans:

A. Bond Reduction Requests:

1. Lenker Estates:
Current Bond Amt. 10% Conting. Reduction Amt. Remaining Amt.
$ 126,838.90 $ 30,256.95 $ 18,394.00 $ 78,187.95

Mr. Pirritano made a motion, seconded by Mr. Stanley to approve the bond reduction request for Lenker Estates as recommended by ARRO Engineers.
Vote on the motion: All yes. The motion carried.

2. Woodbridge Farms, Phases X & XI:
Current Bond Amt. 10% Conting. Reduction Amt. Remaining Amt.
$ 649,220.94 $ 59,020.09 $ 213,287.25 $ 376,913.60

Mr. Stanley made a motion, seconded by Mr. Allen to approve the bond reduction request for Woodbridge as recommended by the Township Engineer
Vote on the motion: All yes. The motion carried.

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February 27, 2012
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B. Time Extension Requests:

Pelleschi, Locust Road March 26, 2012
Clover Crossing IV, Old Trail Court October 29, 2012

Mr. Minito made a motion, seconded by Mr. Stanley to approve the two (2) time extension requests listed above.
Vote on the motion: All yes. The motion carried.

C. Building Code Update:

Mr. Waller requested permission to update the Building ordinance code with the following changes:

Requiring all accessory structures over 400 square feet in size attain a building permit. Currently the UCC exempts all structures under 1000 square feet from building permit requirements.

Requiring permits for all residential alterations made inside a home, with those specifically exempted by the International Residential Code. Currently, unless a structural change OR the means of egress is changed, no permit would be required for any alterations.

Permission was granted by the Board with Mr. Allen’s disapproval.

D. Draft Zoning Ordinance/Map:

Mr.: Waller advised status of draft and that formal presentations should be made in March 2012.

E. Mr. Smith requested that homeowners be copied with any correspondence between the engineer and the developer. The Board agreed.

2. Ratify Approval – Towing Agencies:

Mr. Smith presented summaries of 2 applications from towing agencies he received in accordance with the towing ordinance. Discussion ensued over dividing the Township into zones versus rotating monthly among the approved applicants and the desire of fairness to all those involved. Mr. Jones clarified the insurance indemnification clause in the ordinance.

Mr. Stanley made a motion, seconded by Mr. Pirritano to ratify the approval of Snyder’s Towing and Allen’s Towing as approved towers of the township.
Vote on the motion: All yes. The motion carried.

3. Discussion – Sale of Scrap Metal:

Mr. Jones advised that the disposal of scrap metal should go out for bid according to the Second Class Township Code. Discussion ensued on the cost of advertising to bid and how surrounding communities were handling their scrap metal.

4. Discussion – Fill Sites:

Mr. Smith informed the Board and the public of an approved dump site on the Allen property on Saw Mill Rd and requested approval from the Board to dump excess fill, if any, on the Allen property when appropriate.

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5. Resolution No. 2012-4, Establish Commitment of Funds:

Mr. Stanley made a motion, seconded by Mr. Pirritano to adopt Resolution No. 2012-4, Commitment of Township Funds.
Roll Call Vote: Mr. Brown, yes; Mr. Pirritano, yes; Mr. Minito, yes; Mr. Allen, yes; Mr. Stanley, yes. The Resolution was adopted.

6 Discussion & Amendment to Agreement – Lewisberry Fire Protection:

Members of the Lewisberry Borough Council were present to dispute certain items in the ”Intergovernmental Cooperation Agreement For Fire Protection and Related Activities between Lewisberry Borough and Fairview Township” and request that the document be revised. Mr. Jones articulated how the current contract came about. Mr. Brown instructed Mr. Smith to work with Lewisberry staff and attorneys to propose any possible mutually beneficial amendments at a later time.

7. Water Extension Project – PA American Water & Township:

With regard to the agreement, there was some discussion as to why the Township was doing the paving. Mr. Smith explained the details in the contract.

Mr. Minito made a motion, seconded by Mr. Stanley to approve the agreement between the Township and PA American Water Company to coordinate and provide water connections to all residents in the planned area of those properties connecting to the new sewer expansion associated with Act 537.
Vote on the motion: All yes. The motion carried.

8. Discussion – Sewer Capacity:

Mr. Smith discussed the peak flows and biological limits of the Southern Sewer plant.

9. Failure to Pay Reservation of Capacity Fees – Gemcraft Homes, for Briarcliff, Phase 3:

Mr. Jones stated he would present the Township’s legal options in an executive session following the meeting.

10. Authorize Sale and/or Disposal of Surplus Radios:

Mr. Brown made a motion, seconded by Mr. Pirritano to authorize the sale or disposal of surplus radios as per the attached list.
Vote on the motion: All yes. The motion carried.

11. Award Contract – Chemical Toilets:

Mr. Stanley made a motion, seconded by Mr. Minito to award the contract for chemical toilets for the 2012-2013 season (April 1, 2012 – March 31, 2013) to Tiger Trash for the estimated annual cost of $3,960.00, plus extra service as needed as per the attached schedule.
Vote on the motion: All yes. The motion carried.

12. Authorization to Bid – Uniform Service, Public Works:

Mr. Pirritano made a motion, seconded by Mr. Allen to authorize staff to advertise for bids for uniform service, to be opened March 26th at 9:00 a.m. and to be awarded at the Board meeting the same date.
Vote on the motion: All yes. The motion carried.

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February 27, 2012
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13. Agreement, York County – Mobile Data Computer Service

Mr. Stanley made a motion, seconded by Mr. Minito to approve the Mobile Service Data Agreement between the Township and the County of York for the period March 1, 2012 – March 31, 2017.
Vote on the motion: All yes. The motion carried.

14. Request for Dog Tethering Ordinance – York County SPCA:

Lt. Hockenberry advised that there were not a lot of calls in the Township pertaining to this issue and that the Ordinance was not necessary. He added the police already had authorization to act on animal cruelty issues. Discussion ensued. No action was taken.

15. Promotion – Police Department:

Mr. Stanley made a motion, seconded by Mr. Pirritano to promote Det. Jason Loper to the at-will position and rank of Lieutenant effective March 28, 2012, with salary and benefits to be finalized at that time.
Vote on the motion: All yes. The motion carried.

16. Environmental Covenant, Marsh Run Park:

Mr. Smith presented to the Board a draft of the Environmental Covenant with regard to Marsh Run Park.

17. Discussion – Rental Property Inspection Program:

Mr. Waller discussed the programs offered by the surrounding municipalities and their fees with regard to these revenue neutral programs. He stated there are currently no significant problems in the township with regard to these matters and the Board advised Mr. Waller not to pursue such programs for the Township.

18. Authorization to Advertise Ordinance – Restricting Truck Traffic, Spruce and Locust Rds.

Mr. Bitner, Township Engineer, gave a presentation on the need for additional road signs to restrict truck traffic in the area of Spruce and Locust Roads.
Mr. Stanley made a motion, seconded by Mr. Minito to authorize staff to advertise an ordinance restricting truck traffic on Spruce and Locust Roads.
Vote on the motion: All yes. The motion carried.

19. Zoning Hearings

Mr. Waller announced there were two Zoning Hearing Board cases upcoming in March.

VI. OLD BUSINESS

1. Mr. Pirritano commended Mr. Smith on his preamble of the meeting and commented on the events regarding the vacancy board hearing.
2. Mr. Smith requested the Board sign a letter he was directed to prepare in response to a letter from the County Commissioner’s office with regard to real estate taxes.

VII. NEW BUSINESS

1. Mr. Smith informed the Board of an inspection by DEP of the northern sewer plant and that no deficiencies were noted.
2. Mr. Smith informed the Board that public water was installed at the southern sewer plant.

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February 27, 2012
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VIII. APPROVAL OF MINUTES:

Mr. Pirritano made a motion, seconded by Mr. Stanley to approve the minutes of the January 30, 2012 meeting of the Board of Supervisors.
Vote on the motion: All yes. The motion carried.

IX. RATIFICATION OF BILLS PAYABLE:

1. Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment to CET Engineering Services as presented.
Vote on the motion: Mr. Brown, yes; Mr. Pirritano, yes; Mr. Minito, yes; Mr. Allen, yes; Mr. Stanley abstained as he is an employee of the company. The motion carried
2. Mr. Stanley made a motion, seconded by Mr. Pirritano to ratify payment of all other Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

X. ANNOUNCE EXECUTIVE SESSION

Mr. Brown announced there would be an executive session following the meeting.

XI. ADJOURNMENT

Mr. Brown adjourned the meeting at 9:06 p.m.