2012-01-03, Board of Supervisors Reorganization Meeting

2012-01-03

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
REORGANIZATION MEETING – JANUARY 3, 2012 – 10:00 A.M.
MINUTES

I. CALL TO ORDER:
The meeting was called to order by Supervisor Brown at 10:02 a.m.

II. OATH OF OFFICE:

1. Mario D. Pirritano
Having taken the Oath of Office prior to this meeting, Mr. Pirritano was seated.

2. Christopher L. Allen
The Oath of Office was administered to Mr. Allen by Keith Scott, Notary Public, and Mr. Allen was seated.

III. ROLL CALL:

PRESENT: William C. Brown, Supervisor
John C. Minito, Supervisor
Mario D. Pirritano, Supervisor
Christopher L. Allen, Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
David A. Jones, Stock & Leader, Solicitor
Bernard G. Dugan, Chief of Police
Donna L. Nissel, Secretary

IV. APPOINT TEMPORARY CHAIRMAN:

Mr. Brown made a motion, seconded by Mr. Allen to appoint Mr. Pirritano as Temporary Chairman.
Vote on the motion: All yes. The motion carried and Mr. Pirritano took his seat as Temporary Chairman.

V. ANNOUNCEMENT OF EXECUTIVE SESSION:

There was no Executive Session following the last meeting on December 19, 2011.

VI. RECOGNITION OF PUBLIC:

There was no public comment.

VII. APPOINTMENTS: RECOMMENDATION:

1) Chairman Vacant
Mr. Minito made a motion, seconded by Mr. Pirritano to appoint William C Brown as Chairman.
Mr. Brown made a motion to appoint Mario D. Pirritano as Chairman. The motion died for lack of second.
Vote on the motion to appoint Mr. Brown as Chairman: All yes. The motion carried. Mr. Brown took his seat
as Chairman.

2) Vice-Chairman Vacant
Mr. Brown made a motion, seconded by Mr. Allen to appoint Mario D. Pirritano as Vice-Chairman.
Vote on the motion: Mr. Pirritano abstained; all others, yes. The motion carried.

3) Secretary Donna L. Nissel
Mr. Pirritano made a motion, seconded by Mr. Allen to reappoint Donna L. Nissel as Secretary.
Vote on the motion: All yes. The motion carried.

4) Treasurer Stephen F. Smith
Mr. Minito made a motion, seconded by Mr. Pirritano to reappoint Stephen F. Smith as Treasurer.
Vote on the motion: All yes. The motion carried.

5) Assistant Secretary Vacant
Mr. Minito made a motion, seconded by Mr. Pirritano to appoint Donald F. Martin as Assistant Secretary.
Vote on the motion: All yes. The motion carried.

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
January 3, 2012
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6) Assistant Treasurer Vacant
Mr. Minito made a motion, seconded by Mr. Brown to appoint Donald F. Martin as Assistant Treasurer.
Vote on the motion: All yes. The motion carried.

Mr. Smith advised that as treasurer and assistant treasurer, he and Mr. Martin are authorized to sign checks. However, there should be a Board member appointed as a third signatory so that there are always two original signatures on all checks.
Mr. Pirritano made a motion, seconded by Mr. Brown designating Mr. Minito to be the alternate signatory on Township checks.
Vote on the motion: All yes. The motion carried.

7) Manager Stephen F. Smith
8) Assistant Manager Donald F. Martin
9) Township Solicitor David A. Jones, Stock and Leader
Mr. Pirritano made a motion, seconded by Mr. Minito to reappoint Stephen F. Smith as Manager, Donald F. Martin as
the Assistant Manager and David A. Jones as the Township Solicitor.
Vote on the motion: All yes. The motion carried.

10) Police Solicitor Michael Palumbo
11) Bond Counsel Frank Leber
12) Township Engineer Drew Bitner, P.E.
Mr. Pirritano made a motion, seconded by Mr. Minito to appoint Michael Palumbo as Police Solicitor until the end of
the current arbitration, Frank Leber as Bond Counsel and Drew Bitner as Township Engineer.
Vote on the motion: All yes. The motion carried.

13) Wastewater Engineer Commonwealth Engineering & Technology, Inc. (dba CET Engineering)
Mr. Minito made a motion, seconded by Mr. Pirritano to appoint Commonwealth Engineering & Technology, Inc.,
(CET) as the Wastewater Engineer.
Vote on the motion: All yes. The motion carried.

14) Appoint Vacancy Board Member Paula S. Tezik
Mr. Pirritano made a motion, seconded by Mr. Minito to appoint Paula S. Tezik as the Vacancy Board Member.
Vote on the motion: Mr. Allen, no; all others, yes. The motion carried.
The Vacancy Board will convene at the conclusion of this meeting.

15) Appoint Rep. & Alt. / Local Govt. Advisory Committee Stephen Waller / Stephen Smith
This appointment was tabled.

16) Appoint Rep. York Co. Solid Waste Authority Renee Holt
17) Appoint Depositories PNC Bank, N.A., PLGIT
18) Appoint Sewage Enforcement Officer / Alternate Alpha Engineering Services / Gary Morrow
19) Authorize Attendance / County & State Conventions
20) Establish Amount of Treasurer's Bond $7,000,000
21) Authorize Supervisors to Work on Highways – Recommend a straight time compensation rate @ $18.50/hr plus the current mileage rate as established by the I.R.S. and a compensation rate of $27.75/hour for time worked on snow removal. (For Approval by Board of Auditors)
22) Appoint Delegate & Alternate / Capital Region COG (1 year) Chairman / Vice Chairman
23) Appoint CPA – Township, Authority, Fire Dept. and EMS, Inc. Brown Shultz Sheridan & Fritz
24) Appoint Delegate & Alternate / Cumberland County Tax Bureau Stephen Smith / Donald Martin
Mr. Pirritano made a motion, seconded by Mr. Allen to approve the authorizations and appointments as listed in numbers
16 – 24 above.
Vote on the motion: All yes. The motion carried.

25) Non-Uniform Pension Board Two (2) Board Members
26) Police Pension Board Two (2) Board Members
27) Non-Uniform Post Retirement Trust Two (2) Board Members
28) Police Post Retirement Trust Two (2) Board Members
Mr. Pirritano made a motion, seconded by Mr. Allen to appoint Mr. Brown and Mr. Allen to the Non-Uniform and Police
Pension Boards and Mr. Brown and Mr. Minito to the Non-Uniform and Police Post Retirement Trusts.
Vote on the motion: All yes. The motion carried.

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
January 3, 2012
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VIII. APPOINTMENTS – BOARDS/COMMISSIONS RECOMMENDATION:

1) Planning Commission (4 years): 01/2012 – 01/2016 Kevin Gorman
2) Recreation Commission (5 years): 01/2012 – 01/2017 Chris Brinley
01/2012 – 01/2017 Wayne Enders
Mr. Pirritano made a motion, seconded by Mr. Allen to appoint Kevin Gorman to the Planning Commission for a
4 year term to January, 2016, and Chris Brinley and Wayne Enders to the Recreation Commission for five year terms to
January 2017.
Vote on the motion: All yes. The motion carried.

3) Fairview Township Authority (5 years): To 01/2016 Vacant
01/2012 – 01/2017 Vacant
These appointments were tabled.

4) Zoning Hearing Board (3 years): 01/2012 – 01/2015 Larry D. Shaffer
Mr. Pirritano made a motion, seconded by Mr. Minito to reappoint Larry D. Shaffer to the Zoning Hearing Board for a
3 year term to January, 2015.
Vote on the motion: All yes. The motion carried.

IX. OTHER BUSINESS:

1) Ratify Bid Award – Colonial Woods Sanitary Sewer Replacement Project:
Mr. Minito made a motion, seconded by Mr. Pirritano to ratify the bid award for Colonial Woods Sanitary Sewer Project to Rogele, Inc. in the amount of $113,548.00.
Vote on the motion: All yes. The motion carried.

2) Ratify Bid Award – Pipe and Culvert Materials:
Mr. Pirritano made a motion, seconded by Mr. Allen to ratify the bid award for pipe & culvert materials as follows:
a) Items 1 – 5 to Lane Enterprises in the amount of $68,541.00;
b) Item 6 to Ferguson Waterworks in the amount of $11,030.40;
c) Items 7 – 16 to Monarch Precast Products in the amount of $39,210.00.
Vote on the motion: All yes. The motion carried.

3) Elected Auditors:
Mr. Smith advised that there are two (2) vacancies on the elected auditor’s board. No one ran for election and the same person won both seats by write-in vote. He has declined and resigned from both seats.

4) Sale of Dump Truck:
Mr. Smith advised that, as authorized at the December 5th meeting, a 1997 Ford dump truck was sold at auction on
December 21st for $9,200. The second truck will be sold at auction later this week.

5) Mr. Minito discussed the practice of having Board Liaisons to the Police and Fire Departments and said that liaisons should be eliminated. He feels that the Chiefs of both departments should report to the Township Manager who will then relay their information/requests to all members of the Board at the same time. Mr. Pirritano and Mr. Allen agreed.
Mr. Pirritano made a motion, seconded by Mr. Allen to eliminate Board Liaisons.
Vote on the motion: Mr. Brown, no; all others, yes. The motion carried.

6) Lt. Hockenberry asked the Board to approve the promotion of Det. Jason Loper to the rank of Lieutenant. Mr. Brown said there will be no more spending in the Police Department and any promotions are on hold indefinitely. The other Board members concurred.

7) Mr. Waller described a lot add-on plan for Barbara Sadler, Brenneman & Highland Drives.
Mr. Brown made a motion, seconded by Mr. Pirritano to approve the plan for Barbara Sadler, Highland Drive, contingent upon the submittal of signed and notarized plans; payment of recording fees; payment of all engineer fees; a note placed on the plan to indicate that any future subdivision of the property will require roadway improvements on Brenneman Drive; and compliance with the Township staff memo dated December 2, 2011.

X. ANNOUNCE EXECUTIVE SESSION:
There will not be an Executive Session following this meeting.

XI. ADJOURNMENT:
The meeting was adjourned at 10:55 a.m.