2008-01-07, Board of Supervisors Reorganization Meeting

2008-01-07 FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS REORGANIZATION MEETING – JANUARY 7, 2008 – 10:00 A.M. MINUTES I. CALL TO ORDER BY ACTING CHAIRMAN: Mr. Albert called the meeting to order at 10:00 A.M. II. OATH OF OFFICE: The Honorable Scott J. Gross, Magisterial District Judge, administered the Oath of Office to Mr. Brown and Mr. Minito. III. APPOINTMENTS: 1) Chairman: Mr. Mickle made a motion, seconded by Mr. Pirritano, to appoint Mr. Albert to the position of Chairman. Vote on the motion: All yes. The motion carried. 2) Vice-Chairman: Mr. Brown made a motion, seconded by Mr. Albert, to appoint Mr. Mickle to the position of Vice-Chairman. Vote on the motion: All yes. The motion carried. 3) Secretary: Mr. Minito made a motion, seconded by Mr. Pirritano, to appoint Paula S. Tezik to the position of Secretary. Vote on the motion: All yes. The motion carried. 4) Treasurer: Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Stephen F. Smith to the position of Treasurer. Vote on the motion: All yes. The motion carried. 5) Assistant Secretary: Mr. Minito made a motion, seconded by Mr. Brown, to appoint Mr. Mickle to the position of Assistant Secretary. Vote on the motion: All yes. The motion carried. 6) Assistant Treasurer: Mr. Mickle made a motion, seconded by Mr. Mickle, to appoint Mr. Albert to the position of Assistant Treasurer. Vote on the motion: All yes. The motion carried. 7) Manager: Mr. Pirritano made a motion, seconded by Mr. Pirritano, to appoint Paula S. Tezik to the position of Township Manager. Vote on the motion: All yes. The motion carried. 8) Assistant Manager: Mr. Mickle made a motion, seconded by Mr. Minito, to appoint Stephen F. Smith to the position of Assistant Manager. Vote on the motion: All yes. The motion carried. 9) Solicitor: Mr. Mickle made a motion, seconded by Mr. Brown, to appoint the firm of Stock & Leader, with Walter A. Tilley, III, Esq., as the Township Solicitor. Vote on the motion: All yes. The motion carried. 10) Engineer: Mr. Mickle made a motion, seconded by Mr. Minito, to appoint the firm of ARRO as the Township Engineer. Vote on the motion: All yes. The motion carried. 11) Establish Day & Time of Township Board Meetings: Mr. Minito made a motion, seconded by Mr. Brown, to confirm the Board meeting dates as the last Monday of the month, at 7:00 p.m. (See Attached Schedule) Vote on the motion: All yes. The motion carried. 12) Appoint Vacancy Board Member: Mr. Mickle made a motion, seconded by Mr. Pirritano, to appoint Niles Gross as the Vacancy Board Member. Vote on the motion: All yes. The motion carried. 13) Appoint Rep. & Alt./Local Govt. Advisory Committee: Mr. Pirritano made a motion, seconded by Mr. Brown, to appoint Stephen Waller as the Representative and Stephen Smith as the Alternate to the Local Government Advisory Committee. Vote on the motion: All yes. The motion carried. 14) Appoint Rep./York Co. Solid Waste Authority: Mr. Minito made a motion, seconded by Mr. Mickle, to appoint Glenda Mellinger to the York County Solid Waste Authority. Vote on the motion: All yes. The motion carried. 15) Appoint Depositories: Mr. Brown made a motion, seconded by Mr. Mickle, to appoint PNC Bank, N.A., and Fulton Bank as the Depositories for Township funds. Vote on the motion: All yes. The motion carried. 16) Appoint Sewage Enforcement Officers: Mr. Mickle made a motion, seconded by Mr. Albert, to appoint Robert Whitmore as the primary Sewage Enforcement Officer, and Gary Morrow as the alternate Sewage Enforcement Officer for the Township. Vote on the motion: Mr. Pirritano, no. All others, yes. The motion carried. 17) Authorize Attendance/County & State Conventions: Mr. Minito made a motion, seconded by Mr. Brown, to authorize attendance of officials and staff, as authorized by the Second Class Township Code, at the County and State Conventions. Vote on the motion: All yes. The motion carried. 18) Establish Amount of Treasurer's Bond – $7,000,000: Mr. Brown made a motion, seconded by Mr. Mickle, to establish the Treasurer’s Bond at $7,000,000.00. Vote on the motion: All yes. The motion carried. 19) Authorize Supervisors to Work on Highways: Mr. Pirritano made a motion, seconded by Mr. Brown, to recommend to the Elected Auditors the rate of pay for Board members working on the Highway crew as follows: $18.50 per hour, if performing highway work; $27.75 per hour if working in snow removal operations and to establish the rate for reimbursement for personal vehicle mileage as the rate established by the IRS. Vote on the motion: All yes. The motion carried. 20) Appoint Delegate & Alternate/Capital Region COG: Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Mr. Pirritano as the delegate and Mr. Brown as the alternate delegate to the Capital Region COG. Vote on the motion: All yes. The motion carried. 21) YAMPO: Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Mr. Fleming as the delegate Vote on the motion: All yes. The motion carried. 22) Appoint CPA – Audit of Township Funds: Mr. Minito made a motion, seconded by Mr. Pirritano, to appoint the firm of Brown, Shultz, Sheridan & Fritz as CPA to audit the funds of the Township, Fire Dept. and EMS, Inc. for the year 2008. Vote on the motion: All yes. The motion carried. IV. APPOINTMENTS – BOARDS/COMMISSIONS: 1) Planning Commission: Mr. Brown made a motion, seconded by Mr. Mickle, to reappoint Robert P. Stanley, Jr., to a four-year term on the Planning Commission expiring January 2012. Vote on the motion: All yes. The motion carried. 2) Recreation Commission: Mr. Minito made a motion, seconded by Mr. Mickle, to reappoint Ken Beaverson to a five-year term on the Recreation Commission expiring January 2013. Vote on the motion: All yes. The motion carried. 3) Fairview Township Authority: Mr. Mickle made a motion, seconded by Mr. Albert, to reappoint Chuck Brown to a five-year term on the Fairview Township Authority expiring January 2013. Vote on the motion: All yes. The motion carried. 4) Zoning Hearing Board: Mr. Pirritano made a motion, seconded by Mr. Mickle, to reappoint James Steeley to a three-year term on the Zoning Hearing Board expiring January 2011. Vote on the motion: Mr. Mickle abstained; All others, yes. The motion carried. 5) Lewisberry Authority: Mr. Mickle made a motion, seconded by Mr. Brown, to reappoint Daniel Whetstone to a five-year term on the Lewisberry Authority expiring January 2013. Vote on the motion: All yes. The motion carried. V. RECOGNITION OF PUBLIC: Bob Stanley briefed the Board on the various issues concerning the lack of insulation in the building and the project to cut fuel use while replacing the heating and cooling systems. Dr. Anthony Tezik introduced himself to the Board and indicated that as he is now a member of the West Shore School District Board, he looks forward to working with the Township and continuing the positive relationship between the two organizations. Ron Lucas and representatives of Lamar Sign requested that the Board consider that they be allowed to enter into a contract for a new sign on the property owned by the Township at the Fire Station. At this time the Board declined to entertain their offer, but did confirm the Township’s desire to have the current billboard removed. VI. OTHER BUSINESS: 1) Adopt Resolution 2008-1, Amend Fee Schedule: Mr. Pirritano made a motion, seconded by Mr. Brown, to adopt Resolution # 2008-1. Vote on the motion: All yes. The motion carried. 2) Attendance at the PSATS Convention, May 11 – 14, 2008: Those who desire to attend should contact Mrs. Tezik. 3) Adopt Resolution # 2008-2 Installation of Banner Iron Bridge: Mr. Pirritano made a motion, seconded by Mr. Minito to adopt Resolution # 2008-2. Vote on the motion: All yes. The motion carried. 4) Supplemental Agreement, Engineering Services, Wyndamere Road/Valley Road Realignment Project: Mrs. Tezik reported that there are certain issues with funding this project and that at this time there should be no action to amend this contract. 5) Three Lees Organic Farm/Deerfield, Old Stage Road, Time Extension: Mr. Mickle made a motion, seconded by Mr. Brown to grant a time extension request until March 31, 2008. Vote on the motion: All yes. The motion carried. 6) Disposal of Equipment: Mr. Minito made a motion, seconded by Mr. Mickle to authorize staff to dispose of an IBM AS 400 Computer with no hard drives, a power supply, printer and monitor. Vote on the motion: All yes. The motion carried. 7) Retirement, Administration: Mr. Pirritano made a motion, seconded by Mr. Brown to accept the retirement of Mrs. Paula S. Tezik, effective January 1, 2008 with her to continuation under the “DROP” program until May 31, 2008. Vote on the motion. All yes. The motion carried. 8) Authorization to Connect, Lewisberry Authority: Mr. Mickle made a motion, seconded by Mr. Brown to authorize Dan Whetstone to connect to the Lewisberry Authority sewer system for a property at 825/827 West Street. Vote on the motion. All yes. The motion carried. 9) Authorization to Pay Bills with Ratification at Meetings: Mr. Pirritano made a motion, seconded by Mr. Mickle to authorize payment of bills to Factory Supply with ratification at Board meetings. Vote on the motion: Mr. Albert abstained as he owns the building in which the business is located. All others, yes. The motion carried. Mr. Albert made a motion, seconded by Mr. Mickle to authorize payment of all other bills with ratification at Board meetings. Vote on the motion: All yes. The motion carried. 10) Smooth Operator Contract: Chief Dugan notified the Board that he wished to participle in the Smooth Operator Program with PennDOT. The Board concurred. 11) College Attendance: Mr. Brown made a motion, seconded by Mr. Minito to approve Sgt. Craig Kelly attending Mountain State University. Vote on the motion. All yes. The motion carried. 12) Administrative Employee, Police Department: Mr. Brown made a motion, seconded by Mr. Albert to authorize the Police Department to hire Jayne Burnett, for a probationary period of six months, at a starting rate of $15.223/hour and after 6 months increasing to $15.723/hour. Vote on the motion: All yes. The motion carried. VII. NEW BUSINESS: None. VIII. ADJOURNMENT The meeting adjourned at 11:30 a.m., at which time the Board entered into an Executive Session.