2007-12-18, Board of Supervisors Joint Meeting with Authority

 

 

2007-12-18

JOINT MEETING
FAIRVIEW TOWNSHIP AUTHORITY AND BOARD OF SUPERVISORS
December 18, 2007

I. CALL TO ORDER:

The meeting was called to order by Mr. Stanley, Authority Chairman, at 7:00 p.m.

II. ROLL CALL:

PRESENT – AUTHORITY: Robert P. Stanley, Jr., Chairman
James C. Maxwell, Vice Chairman
John W. Mickle, III, Member
Randy L. Zeigler, Member
William C. Brown, Member

PRESENT – SUPERVISORS: Perry Albert, Chairman
John W. Mickle, III, Vice Chairman
Mario D. Pirritano, Supervisor
William C. Brown, Supervisor

ALSO PRESENT: Paula S. Tezik, Township Manager
Stephen F. Smith, Assistant Manager
Joseph Strauch, Authority Engineer
Ralph Wright, for Jerry R. Duffie, Solicitor
Donna L. Nissel, Authority Secretary

III. APPROVAL OF MINUTES, JOINT MEETING OF 11/13/2007:

Mr. Zeigler made a motion for the Authority, seconded by Mr. Maxwell to approve the Minutes of the November 13, 2007 joint meeting.
Vote on the motion: Mr. Brown abstained as he was not present. All others, yes. The motion carried.

Mr. Pirritano made a motion for the Board of Supervisors, seconded by Mr. Mickle to approve the Minutes of the November 13, 2007 joint meeting.
Vote on the motion: Mr. Brown abstained as he was not present. All others, yes. The motion carried.

IV. RECOGNITION OF PUBLIC:

There was no public comment.

V. AGENDA ITEMS:

1. Ratify Revised Agreement, Stearns & Wheler – North Plant:
Mr. Mickle made a motion for the Authority, seconded by Mr. Maxwell, to ratify the chairman’s signature on the amended agreement, which includes supplemental design costs for the UV Disinfection System, as authorized at the November meeting.
Vote on the motion: All yes. The motion carried.

FAIRVIEW TOWNSHIP AUTHORITY and
FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
Joint Meeting – December 18, 2007
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2. North Plant Update – Stearns & Wheler:
Bruce Munn discussed the 40 Percent Review submittal for the North Plant Nutrient Removal Upgrade. He advised that with the addition of the UV disinfection system and the upgrade of the Meadowbrook Pump Station instead of constructing a new pump station, the estimated total project cost is $4,100,000. He also discussed the possibility of replacing the force main from Meadowbrook. The next review meeting will be February 19, 2008.
Mr. Munn also said that while the current estimate for Chesapeake Bay upgrades to the South Plant is $1.1 million, there could be an estimated additional $3 to $12 million depending upon the stringency of nitrogen and phosphorous levels when the receiving stream is designated as a Nutrient Impaired or an Effluent Dominated Stream. It could be 2009 before any specific criteria are known.

3. Authorize Chairman’s Signature, Audit Documents:
Mrs. Nissel advised these are standard documents authorizing PNC Bank to release financial information to Brown Shultz Sheridan & Fritz in connection with the 2007 audit.
Mr. Zeigler made a motion, seconded by Mr. Maxwell, authorizing the chairman to sign the documents.
Vote on the motion: All yes. The motion carried.

4. Request for Capacity – Water Street, 4 EDUs (North Plant):
Mr. Mickle made a motion, seconded by Mr. Brown, to approve the requested 4 EDUs for a 4 unit townhouse.
Vote on the motion: All yes. The motion carried.

5. Request for Capacity – Yorktown Road, 1 EDU (South Plant:
Mr. Michael Martin explained the location of the lot and advised he has a client who wishes to build office space on the property. Mr. Mickle advised that while there are some EDUs available in the South Plant that the intent for the use of these EDUs was for a single residential lot, expansion of an existing business, or an existing structure with a malfunctioning septic system. However, the written motion in the minutes of the April 18, 2006 Authority meeting seems to be open to interpretation.
Mr. Zeigler made a motion, seconded by Mr. Mickle to 1) approve the request for 1 EDU and 2) clarify the motion of April 18, 2006, to limit any new commercial construction to existing single lots.
Vote on the motion: Mr. Brown, no. All others, yes. The motion carried.

6. Request for Pedestrian Walkway on Sewer Easement, Limekiln Manor:
Mr. John Walker, of Hoover Engineering, advised that they are currently in the process of obtaining a 30’ easement to connect to the sanitary sewer on Surrey Court and requested that the walkway be permitted as part of the easement. He also advised that a Homeowners Association will be formed and will be responsible for maintenance of the force main, and individual lot owners will be responsible for their own individual pumps and laterals. Mr. Walker was advised that actual approval of his request will be handled through the planning process and ultimately the Board of Supervisors.

7. New View Corporation Correspondence:
The Authority discussed the letter received from Bonnie Leo, President of New View Corporation, requesting that Fairview Township revise the ACT 537 Plan to provide for expansion of the South Plant and/or the purchase of 300,000 gallons of capacity from Newberry Township. Mr. Stanley will draft a response to be reviewed by both Boards.

FAIRVIEW TOWNSHIP AUTHORITY and
FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
Joint Meeting – December 18, 2007
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VI. REPORTS:

1. Secretary/Treasurer: Mrs. Nissel reported that the EDU count to date is 25 – 21 residential and 4 commercial. She also advised that the first phase of the 2007 Audit of Township and Authority Funds has been completed.

2. Engineer: Mr. Strauch reviewed the Engineer=s Report (copy attached). He advised that his firm will provide part-time inspection for the Calaman sewer construction.

3. Solicitor: No report.

VII. OLD BUSINESS:

1. Mr. Albert advised that delegates from the Capital Area Council of Governments have met with an attorney for the purpose of appealing the mandated Chesapeake Bay requirements. Mr. Stanley advised that the Authority’s DEP appeal is still pending.

VIII. NEW BUSINESS:

None.

IX. APPROVAL OF ADMINISTRATIVE CHECKS:

Mr. Mickle made a motion, seconded by Mr. Maxwell to approve checks
#1639 through #1653, which represent developers’ extension deposit refunds from PA American Water Company.
Vote on the motion: All yes. The motion carried.

X. ADJOURNMENT:

Mr. Mickle made a motion, seconded by Mr. Maxwell to adjourn the public meeting to Executive Session.
Vote on the motion: All yes. The meeting was adjourned at 8:40 p.m.

Donna L. Nissel, Secretary
Fairview Township Authority