2014-01-06, Board of Supervisors Meeting

2014-01-06

 

 

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS

REORGANIZATION MEETING – JANUARY 6, 2014 – 10:00 A.M.

MINUTES

I. CALL TO ORDER:

The meeting was called to order at 10:00 a.m.

II. OATH OF OFFICE:

Robert P. Stanley, Jr. and John W. Jones were previously sworn in by the Honorable Scott J. Gross, District Judge

III. ROLL CALL:

PRESENT: Robert P. Stanley, Jr., Supervisor
Mario D. Pirritano, Supervisor
John C. Minito, Supervisor
Christopher L. Allen, Supervisor
John W. Jones, Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
David A. Jones, Stock & Leader, Solicitor
Stephen M. Waller, Codes Administration Director
Lt. Jason Loper, Police Department
Donna L. Nissel, Secretary

IV. APPOINT TEMPORARY CHAIRMAN:

Mr. Pirritano made a motion, seconded by Mr. Minito to appoint Robert P. Stanley, Jr., as Temporary Chairman.
Vote on the motion: All yes. The motion carried.

V. ANNOUNCEMENT OF EXECUTIVE SESSION:

December 9: Hockenberry v Township, et al

VI. RECOGNITION OF PUBLIC

There was no public comment.

VII. APPOINTMENTS CURRENTLY HELD OR SUGGESTED

1) Chairman Robert P. Stanley, Jr.

Mr. Pirritano made a motion, seconded by Mr. Minito to appoint Robert P. Stanley, Jr., as Chairman.
Vote on the motion: All yes. The motion carried.

2) Vice-Chairman Mario D. Pirritano

Mr. Stanley made a motion, seconded by Mr. Allen to appoint Mario D. Pirritano as Vice-Chairman.
Vote on the motion: All yes. The motion carried.

3) Secretary Donna L. Nissel
4) Assistant Secretary Donald F. Martin / Board Members
5) Treasurer Stephen F. Smith
6) Assistant Treasurer Donald F. Martin
7) Establish Amount of Treasurer's Bond $11,000,000
8) Manager Stephen F. Smith
9) Assistant Manager Donald F. Martin
10) Acting Chief of Police Lt. Jason Loper
11) Township Solicitor Stock & Leader
12) Bond Counsel Rhoads & Sinon
13) Police Labor Counsel Rhoads & Sinon
14) Non-Uniform Labor Counsel Rhoads & Sinon
15) Special Counsel to the Board Andrews & Beard
16) Township Engineer Drew Bitner, P.E.

Mr. Minito made a consent motion, seconded by Mr. Pirritano to approve appointments 3 – 16.
Vote on the motion: All yes. The motion carried.

17) Wastewater Engineer GHD, Inc.

Mr. Allen made a motion, seconded by Mr. Jones to appoint GHD, Inc., as Wastewater Engineer.
Vote on the motion: Mr. Stanley abstained as he is a semi-retired employee and shareholder in GHD;
all others, yes.
The motion carried.

18) Rep. & Alt. / Local Govt. Advisory Committee Chris Allen / Robert Stanley
19) Rep. York Co. Solid Waste Authority Renee Shivery
20) Appoint Depositories PNC Bank, N.A., PLGIT
21) Sewage Enforcement Officer Alpha Engineering Services
22) Delegate & Alternate / Capital Region COG (1 year) Chairman / Vice Chairman
23) Appoint CPA – Township, Authority, Fire Dept. and EMS, Inc. Brown Shultz Sheridan & Fritz
24) Delegate & Alternate / Cumberland County Tax Bureau Stephen Smith / Donald Martin
25) Authorize Attendance / County & State Conventions
26) Airport Master Plan Update – Study Advisory Group Robert Stanley

Mr. Pirritano made a consent motion, seconded by Mr. Allen to approve appointments 18 – 26.
Vote on the motion: All yes. The motion carried.

27) Authorize Supervisors to Work on Highways:
Mr. Pirritano made a motion, seconded by Mr. Allen to recommend a straight time compensation rate @ $18.50/hr plus the current mileage rate as established by the I.R.S. and a compensation rate of $27.75/hour for time worked on snow removal. These rates may be adjusted by the Board of auditors.
Vote on the motion: All yes. The motion carried.

VIII. YORK COUNTY ECONOMIC ALLIANCE:

Mr. Blanda Nace, Ms. Katie Lentz and Ms. Kim Gross were present representing the York County Economic
Alliance. Mr. Nace explained that the function of the Alliance is to help municipalities promote and retain new
development and commercial growth. There was a discussion on the type and scope of services offered by the
Alliance, some of which are free; others that are more detailed and comprehensive would be offered for a fee.
A meeting will be scheduled to discuss this matter in more detail.

IX. APPOINTMENTS – TOWNSHIP BOARDS & COMMISSIONS CURRENTLY HELD OR SUGGESTED

1) Planning Commission (4 years): 01/2014 – 01/2018 Adam Williams
01/2014 – 01/2018 Michael Powers
2) Recreation Commission (5 years): 01/2014 – 01/2019 George Cobb
To 01/2017 Joie Lieb-Meyer
3) Zoning Hearing Board (3 years): 01/2014 – 01/2017 James Maxwell
4) Lewisberry Authority (5 years): 01/2014 – 01/2019 Julie Douville
5) Vacancy Board Member (1 Year): 01/2014 – 01/2015 Paula S. Tezik
6) Appoint Board of Auditors: 6 year term: 01/2014 – 01/2020 William C. Brown
4 year term: 01/2014 – 01/2018 Joseph Robinson
2 year term: 01/2014 – 01/2016 Carl Snyder

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve appointments 1 – 9.
Vote on the motion: All yes. The motion carried.

7) Non-Uniform Pension Board C. Allen & J. Jones
8) Police Pension Board C. Allen & J. Jones

Mr. Pirritano made a motion, seconded by Mr. Allen to appoint Chris Allen and John Jones to the Non-Uniform
and Police Pension Boards.
Vote on the motion: All yes. The motion carried.

9) Appoint Non-Uniform and Police Pension Board Chairman: Gary Smith

Mr. Stanley made a motion, seconded by Mr. Pirritano to appoint Gary Smith as Chairman of the Non-Uniform
and Police Pension Boards.
Vote on the motion: All yes. The motion carried.

10) Non-Uniform Post Retirement Trust: J. Minito & J. Jones
11) Police Post Retirement Trust: J. Minito & J. Jones

Mr. Pirritano made a motion, seconded by Mr. Allen to appoint John Minito and John Jones to the Non-Uniform
and Police Post Retirement Trusts.
Vote on the motion: All yes. The motion carried.

12) Collective Bargaining: M. Pirritano & J. Minito
Mr. Stanley made a motion, seconded by Mr. Allen to appoint Mario Pirritano and John Minito as the Township’s
representatives for collective bargaining.
Vote on the motion: All yes. The motion carried.

X. OTHER BUSINESS

1) Loyalty Oath – Fire Police

This was tabled to the January 27th meeting.

2) Ratify Roster of Current Fire Police:

Mr. Pirritano made a motion, seconded by Mr. Minito to ratify the roster of current Fire Police, as submitted.
Vote on the motion: All yes. The motion carried.

3) Discussion – Purchase of New Fire Trucks

Jeff Severance explained the Department’s request for additional funding to purchase larger performance-based engines for the two trucks to be purchased this year. Discussion followed; the Board concurred with their request. In response to Mr. Pirritano’s question about an AFG grant, the Department has applied for a grant for one of the trucks. Mr. Minito asked about the Lewisberry fire station. Bill Carlisle said it was somewhat disappointing in the beginning, however, it now seems to be very successful.

4) Resolution No. 2014-1, Intent to Issue Debt:

Mr. Stanley made a motion, seconded by Mr. Pirritano to adopt Resolution No. 2014-1, intent to issue debt to finance a Capital project to purchase firefighting apparatus and related equipment, to include the engine upgrades discussed earlier, and allocate a portion of the proceeds to reimburse the Township reserves used to pay costs of the project prior to the issuance of such debt.
Vote on the motion: All yes. The motion carried.

5) Award Bids – Act 537 Sewer Project:

Mr. Minito made a motion, seconded by Mr. Allen to award the bid for the General Contract to R-III Construction, Inc., in the amount of $2,204,734.05.
Vote on the motion: All yes. The motion carried.

Mr. Allen made a motion seconded by Mr., Pirritano to award the bid for the Pump Station General Contract to R-III Construction, Inc., in the amount of $836,942.00.
Vote on the motion: All yes. The motion carried.

Mr. Minito made a motion, seconded by Mr. Allen to award the bid for the Pump Station Electrical Contract to PSI Pumping Solutions, Inc., in the amount of $117,000.00.
Vote on the motion: All yes. The motion carried.

6) Award Bids – Guide Rail and Luminaires:

Mr. Pirritano made a motion, seconded by Mr. Allen to award the bid to furnish and install guide rail on School House Lane and Beinhower Road to Wm. Orr & Sons in the amount of $14,870.00.
Vote on the motion: All yes. The motion carried.

Mr. Pirritano made a motion, seconded by Mr. Allen to award the bid to furnish and install 28 Luminaires at various intersections to Siemens Industry in the amount of $13,545.00.
Vote on the motion: All yes. The motion carried.

7) Ordinance No. 2014-1, Amending the Code of Ordinances, Chapter 18, Section 202.1:

Mr. Allen made a motion, seconded by Mr. Pirritano to adopt Ordinance No. 2014-1, amending Chapter 18, Section 202.1, Use of Public Sewers Required.
Vote on the motion: All yes. The Ordinance was adopted.

8) Resolution No. 2014-2, Establish the Fairview Township Transportation Impact Fee Advisory Committee:

Mr. Minito made a motion, seconded by Mr. Allen to adopt Resolution No. 2014-2, establishing the Fairview Township Transportation Impact Fee Advisory Committee and appointing 11 (eleven) members to same, as listed on Attachment A.
Vote on the motion: Mr. Pirritano, no; all others yes. The Resolution was adopted.

9) Ratify 2014 Payroll Rates:

Mr. Pirritano made a motion, seconded by Mr. Allen to ratify the 2014 payroll rates with a 3% increase.
Vote on the motion: Mr. Jones abstained as a family member is a Township employee; all others, yes. The motion carried.

10) Resolution No. 2014-3, Fee Schedule:

This item was deferred to the January 27th meeting.

11) Resolution No. 2014-4 – Appoint Investment Manager, Non-Uniform Pension Plan:

Mr. Allen made a motion, seconded by Mr. Minito to adopt Resolution No. 2014-4, appointing Conrad Siegel Investment Advisors as the investment manager for the Non-Uniformed Employees Pension Plan.
Vote on the motion: All yes. The Resolution was adopted.

12) Bond Reduction Request – Woodbridge Farms, Phases 8 & 9:

Current Bond Amount 10% cont. held Reduction Amount Remaining Const. Amount
$ 315,552.89 $ 60,673.58 $ 197,057.50 $ 118,495.39

Mr. Pirritano made a motion, seconded by Mr. Allen to approve the bond reduction for Woodbridge Farms as recommended by the Township Engineer.
Vote on the motion: All yes. The motion carried.

13) Approval of Minutes:

Mr. Stanley made a motion, seconded by Mr. Minito to approve the minutes of the December 2, 2013 Board of Supervisors meeting.
Vote on the motion: Mr. Jones abstained as he was not a member of the Board on that date; all others, yes.
The motion carried.

14) Ratification of Bills Payable:

Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment to GHD, Inc.
Vote on the motion: Mr. Stanley abstained as he is a semi-retired employee and shareholder; All others, yes.
The motion carried.

Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment of all other Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

XI. ANNOUNCE EXECUTIVE SESSION

The Board recessed for Executive Session at 12:20 p.m.

XII. RECONVENE MEETING AT 12:36 p.m.

1. Mr. Stanley made a motion, seconded by Mr. Allen to approve a one-time payment of $7,500.00 to Lt. Loper for serving as Acting Chief this past year.
Vote on the motion: All yes. The motion carried.

2. Mr. Jones made a motion, seconded by Mr. Allen to set the starting base salary of the 2 new officers at $50,000.00.
Vote on the motion: All yes. The motion carried.

XIII. ADJOURNMENT

The meeting was adjourned at 12:40 p.m.