2013-07-29, Board of Supervisors Meeting

2013-07-29 FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS PUBLIC HEARING July 29, 2013 – 6:00 p.m. I. CALL TO ORDER: The hearing was called to order by the Chairman, Mr. Brown, at 6:05 p.m. II. ROLL CALL: PRESENT: William C. Brown, Chairman Mario D. Pirritano, Vice-Chairman Christopher L. Allen, Supervisor Robert P. Stanley, Jr., Supervisor Stephen F. Smith, Manager Donald F. Martin, Assistant Manager Stephen M. Waller, Codes Administration Director David A. Jones, Stock & Leader, Solicitor Donna L. Nissel, Secretary ABSENT: John C. Minito, Supervisor III. PUBLIC HEARING – Conditional Use Application, Goodman Birtcher North American Management, LLC – 83 Acre Tract, Intersection of I-83 and Lewisberry Road Mr. Waller reviewed the conditional use application for the construction of a warehouse/distribution center. Mr. Charlie Courtney, attorney for the applicant, requested that the Board continue the hearing to a later date, and allow them the use of the board room to meet with the members of the audience to explain and answer questions until the regular meeting convened at 7:00 p.m. The Board agreed to continue the hearing to August 27, 2013, at 6:00 p.m. at the Fire Station Hall, 340 Lewisberry Road. The continuance will be advertised in the Patriot News and posted on the Township’s website. The hearing was continued at 6:20 p.m. _________________________________________________________________________________________________ FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS MINUTES July 29, 2013 – 7:00 p.m. I. CALL TO ORDER: The meeting was called to order by the Chairman, Mr. Brown, at 7:07 p.m. II. ROLL CALL: PRESENT: William C. Brown, Chairman Mario D. Pirritano, Vice-Chairman John C. Minito, Supervisor Christopher L. Allen, Supervisor Robert P. Stanley, Jr., Supervisor Stephen F. Smith, Manager Donald F. Martin, Assistant Manager Stephen M. Waller, Codes Administration Director David A. Jones, Stock & Leader, Solicitor Lt. Jason Loper, Police Department Donna L. Nissel, Secretary FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS July 29, 2013 Page -2- III. ANNOUNCEMENT OF EXECUTIVE SESSION: Mr. Brown advised that an Executive Session was held prior to this meeting to discuss personnel matters. IV. RECOGNITION OF PUBLIC: 1. Greg Holtzman, representing FedEx, asked the Board to consider conditional approval for their parking lot expansion plan, pending receipt of approval by York County Conservation District. Mr. Brown said that the Board has had a long standing policy to not approve any plan until all outside agency approvals are received. Mr. Stanley advised that a special meeting will be held August 12th and it can be addressed at that time if the YCCD report has been received. 2. Heath Strock, Fishing Creek Road, asked when the public hearing would be reconvened. Mr. Jones repeated that it will be held august 27th at 6:00 p.m. at the Fire Station, 340 Lewisberry Road. 3. Ray Coffey addressed the problem of feral cats. He advised that Dillsburg and Manchester Township both have ordinances providing for fines for feeding feral cats. Mr. Brown asked Mr. Coffey to provide him with copies of the ordinances. 4. Jonathan Greer noted that the 83 northbound ramp on Lewisberry Road was not addressed on the warehouse plan. He also suggested that the Township make better use of the website to provide more information to residents. 5. Sherry Shatzer spoke on the issue of feral cats. She suggested that the Board facilitate a meeting with persons both pro and con to try to get them to work together. 6. Sue Rudy, Lewisberry Road, expressed concern about the ability of the Fire Department to respond to calls for service as the Township has grown. Shawna Handley, president of the FTFD, who was in the audience, advised Ms. Rudy that all calls are covered by either our department, or by second call to the depot, Lower Allen, Newberry, etc. V. AGENDA ITEMS: 1. Special Recognition – Daisy Troop 20088: Mr. Smith recognized the members and parents of Daisy Troop 20088 who were in the audience. He advised that they had spent last Saturday morning weeding and planting approximately 100 flower plants in the beds in front of the building. He expressed the Township’s appreciation for their community service. 2. Audit Presentation – Jim Koontz, Brown Shultz Sheridan & Fritz: Mr. Koontz provided a brief summary of the 2012 audit and stated that there were no significant findings during their examination of Township funds. 3. Building, Zoning, Codes: A. Final Minor Land Development Plan – New Cumberland Federal Credit Union: Mr. Stanley made a motion, seconded by Mr. Minito to approve the final minor land development plan for New Cumberland Federal Credit Union contingent upon the submittal of signed and notarized plans; payment of recording fees; payment of all engineer fees and compliance with the Township staff memo dated July 24, 2013. . Vote on the motion: All yes. The motion carried. FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS July 29, 2013 Page -3- B. Well Isolation Distance Exemption – 522 Marsh Run Road: Mr. Stanley made a motion, seconded by Mr. Allen to approve the exemption for well isolation distance for the property located at 522 Marsh Run Road, in accordance with PA DEP Sewage Planning Requirements. Vote on the motion: All yes. The motion carried. C. Time Extension Request: Clover Crossing, Phase 4 December 2, 2013 Mr. Brown made a motion, seconded by Mr. Pirritano to approve the one (1) time extension listed above. Vote on the motion: All yes. The motion carried. D. Susquehanna Sports Complex – Plan Correction: Mr. Smith advised that an additional 75’ of roadway is to be paved that was not on the original plan. Mr. Pirritano made a motion, seconded by Mr. Stanley to approve the plan correction for Susquehanna Sports Complex. Vote on the motion: All yes. The motion carried. E. Zoning Hearings: There are no hearings scheduled. 4. Ratify Bid Awards – Wearing and Seal Coat, Various Roads: Mr. Minito made a motion, seconded by Mr. Stanley to ratify the bid awards for wearing and seal coat of various roads as follows: Wilson Paving in the amount of $139,690.00 for wearing on Sawmill and Emanuel Roads and Hempt Bros., Inc., In the amount of $49,536.00 for seal coat on Traver Drive, Highland Drive, Cider Press Road and Churchey Lane Vote on the motion: All yes. The motion carried. 5. Accept Resignation – Officer Anthony E. Tereska: Mr. Pirritano made a motion, seconded by Mr. Stanley to accept the resignation of Officer Anthony E. Tereska, effective August 3, 2013. Vote on the motion: All yes. The motion carried. 6. Authorization to Hire – Police Officers: Lt. Loper advised that in 1974 the department had 11 officers. Over the years there was a high of 17, but at present there are only 12. He asked the Board for authorization to advertise and hire 2 or 3 new officers. Mr. Pirritano made a motion, seconded by Mr. Allen to authorize advertisement to hire two (2) police officers. Vote on the motion: All yes. The motion carried. 7. Resolution No. 2013-12 – Emergency Response Plan and Procedures: Mr. Stanley made a motion, seconded by Mr. Minito to adopt Resolution No. 2013-12, reaffirming the Emergency Response Plan and Procedures of Fairview Township, originally adopted January 29, 2007. Vote on the motion: All yes. The resolution was adopted. FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS July 29, 2013 Page -4- 8. Discussion – Proposed Tapping Fee Resolution: Mr. Smith advised that there is a meeting this Thursday with the attorneys about the tapping fee increase. He asked the Board to provide any comments they may have before that meeting. 9. Appointments, Three (3) Vacancies – Fairview Township Authority: Mr. Smith advised that as there are still some assets such as deeds, easements and rights-of-way still in the authority’s name, which must be transferred to the Township, the Board needs to fill the vacancies on the Authority. Mr. Pirritano made a motion, seconded by Mr. Stanley to appoint Mr. Brown to the Authority. Vote on the motion: Mr. Brown abstained; all others, yes. The motion carried. Mr. Pirritano made a motion, seconded by Mr. Brown to appoint Mr. Stanley to the Authority. Vote on the motion: Mr. Stanley abstained; all others, yes. The motion carried. Mr. Pirritano made a motion, seconded by Mr. Stanley to appoint Mr. Minito to the Authority. Vote on the motion: Mr. Minito abstained; all others, yes. The motion carried. VI. DISCUSSION ITEMS: 1. Status of Sidewalk Repairs Mr. Bitner advised that there are 13 properties that have not complied with the notice to repair sidewalks and curbs. They will now be given a 10 day notice; the Township will then bid the repairs and a lien will be placed for the cost of the repair. 2. Hiring a Lobbyist The Board discussed the pros and cons of hiring a lobbyist to help access state funding. 3. Status of Marsh Run Park The new bridge, parking lot, grading and seeding should be finished by the end of the year. 4. RFP for Traffic Impact Fees Mr. Smith explained the purpose of the study and distributed draft copies of the RFP to the board members. 5. Act 537 Construction Schedule Mr. Smith advised that bids have been received for the sewer mains and pump stations. Construction should start as soon as possible, possibly in September. 6. Acquisition of Land Mr. Jones advised that most have been negotiated, but some are still outstanding. If agreement with the property owners cannot be reached, he will begin condemnation proceedings. VII. OLD BUSINESS: There was no old business discussed. VIII. NEW BUSINESS: Mr. Pirritano said that he feels that better communication between the Township and the residents needs to be addressed. IX. APPROVAL OF MINUTES: Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the minutes of the June 24, 2013 and July 9, 2013 meetings of the Board of Supervisors. Vote on the motion: All yes. The motion carried. FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS July 29, 2013 Page -5- X. RATIFICATION OF BILLS PAYABLE: 1. Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment to CET Engineering Services as presented. Vote on the motion: Mr. Stanley abstained as he is an employee of the company; all others, yes. The motion carried. 2. Mr. Brown made a motion, seconded by Mr. Stanley to ratify payment of all other Bills Payable as presented. Vote on the motion: All yes. The motion carried. XI. ANNOUNCE EXECUTIVE SESSION: Mr. Brown advised that there will not be an Executive Session following this meeting. XII. ADJOURNMENT: The meeting was adjourned at 8:40 p.m.