2013-02-25, Board of Supervisors Meeting

2013-02-25

 

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
February 25, 2013 – 7:00 p.m.
MINUTES

I. CALL TO ORDER:

The meeting was called to order by the Chairman, Mr. Brown, at 7:00 p.m.

II. ROLL CALL:

PRESENT: William C. Brown, Chairman
Mario D. Pirritano, Vice-Chairman
John C. Minito, Supervisor
Christopher L. Allen, Supervisor
Robert P. Stanley, Jr., Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
Stephen M. Waller, Codes Administration Director
David A. Jones, Stock & Leader, Solicitor (arrived at 7:45 p.m.)
Lt. Jason Loper, Police Department
Donna L. Nissel, Secretary

III. ANNOUNCEMENT OF EXECUTIVE SESSION:

Mr. Brown advised that an Executive Session was held prior to tonight's meeting personnel issues and pending litigation.

IV. RECOGNITION OF PUBLIC:

There was no public comment.

V. AGENDA ITEMS:

1. Student Presentation – Andrew Sabath:

As part of a social studies project, Andrew Sabath, a 2nd grader attending Connections Academy, presented the following letter to the Board of Supervisors:
"Dear Supervisors,
There is a steep hill south of 414 Jennifer Drive in Fairview Township. When the hill gets icy it's hard to stop. I'm concerned kids will get hurt at the bus stop at the bottom of the hill. I think we should get two speed bumps. Place one at the top and one at the bottom. This will help slow down people so they have more control over their cars.
Your help in keeping our children safe is needed."
Sincerely,
Andrew Sabath
A concerned citizen

Mr. Brown thanked Andrew for bringing this issue to the Board's attention

2. Loyalty Oath – Fire Police:

Mr. Brown administered the Fire Police Loyalty Oath to Tim Stoner.

3. Presentation, Penn Waste – Recycling Carts:

Ed Ward, Penn Waste, Inc. said their company would like to provide 64 gallon recycling mobile carts to all Fairview Township residents. These carts would be purchased and distributed by Penn Waste at no cost to the Township. Use of these carts is not mandatory; residents may still continue to use their current bins. The Board concurred with the proposal; Mr. Ward said it will take 45-60 days to implement the program.
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February 25, 2013
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4. Building, Zoning, Codes:

A. Draft Zoning Ordinance Update:

Mr. Waller advised that a public hearing can now be scheduled for the proposed changes to the zoning ordinance and map.
Mr. Stanley made a motion, seconded by Mr. Pirritano authorizing staff to advertise a public hearing on the proposed changes to the zoning ordinance and zoning map for Wednesday, march 20, 2013 at 6:00 p.m. at the Fire station, 340 Lewisberry Road.
Vote on the motion: All yes. The motion carried.

B. SLDO Modification Request – Woods Edge, Pinetown Road:

602.1.G and 602.2.C – Cartway Widening (tabled from 01/28/13)

As this plan has a time extension to March 25, 2013, it was tabled to that date.

C. Bond Reduction Request – Woodbridge Farms, Phases X & XI:

Current Bond Amt. 10% Conting. Reduction Amt. Remaining Amt.
$ 187,139.89 $ 59,020.09 $ 8,395.60 $ 178,744.29

Mr. Minito made a motion, seconded by Mr. Stanley to approve the bond reduction for Woodbridge Farms, Phases X & XI, as recommended by the engineer.
Vote on the motion: All yes. The motion carried.

D. Escrow Bond Reduction Request – Woodbridge Farms:

Current Escrow Bond Reduction Amt. Remaining Amt.
$ 25,968.84 $ 11,066.25 $ 14,902.59

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the escrow bond reduction for Woodbridge Farms.
Vote on the motion: All yes. The motion carried.

E. Time Extension Requests:

Shettel Tract, Old Quaker & Lewisberry Roads July 29, 2013
Clover Crossing, Old Trail Court July 29, 2013

Mr. Brown made a motion, seconded by Mr. Stanley to grant the two (2) time extension requests as listed above.
Vote on the motion: All yes. The motion carried.

F. Zoning Hearings:

Mr. Waller advised that there were no hearing in January or February.

5. Declaration of Surplus Vehicles:

Mr. Smith asked the Board to declare the following vehicles and equipment as surplus to be sold or traded in:
2005 Chevrolet – 72,000 miles 2006 Charger – 80,000 miles
2008 Charger – 85,000 miles 2008 Charger – 77,600 miles
1999 Dodge Dakota – 133,983 miles 1997 Chevy Truck – 110,388 miles
1995 Tarco Leaf Loader – 2,500 hours 1973 Air Compressor – 934 hours

Mr. Minito made a motion, seconded by Mr. Pirritano to declare the above listed vehicles and equipment as surplus, to be sold at auction, and miscellaneous vehicle equipment to be traded in or sold
Vote on the motion: All yes. The motion carried.

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February 25, 2013
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6. Award Contract – Chemical Toilets:

Mr. Stanley made a motion, seconded by Mr. Minito to award the contract to furnish chemical toilets for the period April 1, 2013 through March 31, 2014 to Tiger Trash in the estimated amount of $3,840.00 plus extra service as needed.
Vote on the motion: All yes. The Ordinance was adopted.

7. Presentation – SCADA System:

Chris Shover and Ken DeShong explained the new SCADA system which will monitor all treatment plants and pump stations remotely. They presented a live demonstration of the system.

8. I & I Issues, Various Locations:

Mr. Smith showed photos and described several locations where major I & I issues have been found, including many missing clean-out caps, a large hole in a sewer pipe where a cable company bored right through it, and the condition of the sewer lines in Briarcliff, Phase 3. He said that the developer has filed bankruptcy and has defaulted on Reservation of Capacity fees. They have requested release of their Phase 3 bond. He recommended that this request e denied. The Board concurred.

9. Modifications to Sewer Specifications:

Mr. Stanley made a motion, seconded by Mr. Minito to approve the modifications to the Sewer Specifications with respect to grinder pump units
Vote on the motion: All yes. The motion carried.

10. Discussion, South Plant Sewer Capacity – Prepaid and Reserved:

Mr. Smith explained the prepaid and reserved capacity in the South Plant and discussed capacity loads. (Spreadsheets attached) He advised that the capacity has been oversold and as noted above, I & I is critical in this area. He said that on average 92% of the plant's capacity is used on a daily basis. To add 500,000 gallons of capacity, the cost could be $7.5 – $10 million.

11. Resolution No. 2013-2, Authorizing Land Acquisitions for Construction of Sanitary Sewer System and Authorizing the Chairman to Execute Any and All Documents:

Mr. Pirritano made a motion, seconded by Mr. Allen to adopt Resolution No. 2013-2, authorizing land acquisitions for construction of a sanitary sewer system and authorizing the Chairman to execute any and all documents necessary, including condemnations.

12. Authorization to Bid – Sewer Construction:

Mr. Allen made a motion, seconded by Mr. Pirritano to authorize the advertisement for bids for sewer construction.
Vote on the motion: All yes. The motion carried.

13. Authorization to Bid – Pump Stations:

Mr. Minito made a motion, seconded by Mr. Allen to authorize the advertisement of bids for sewer pump stations, two new pump stations in Timber Ridge and the rebuild of the Corn Hill Pump Station.
Vote on the motion: All yes. The motion carried.

14. Bond Release Request – Briarcliff, Phase 3:

This item was discussed under item #8. The bond is not to be released.

VI. OLD BUSINESS:

1. Mr. Pirritano asked about the status of the sidewalk repairs in Green Lane Farms and asked if they would be re-inspected for non-compliance. Mr. Smith advised that they would be.
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February 25, 2013
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2. Mr. Pirritano asked if there was any further information about the feral cat problem discussed at the last meeting. Mr. Waller advised that there is nor ordinance that would control wild animals.

3. Mr. Smith advised that the bridge at Marsh Run is being replaced by the Army Corps of Engineers. He also advised that the Turnpike will be replacing the bridge over the turnpike on Old York Road, beginning approximately April 1.

4. Mr. Smith asked the Board members to review the draft of the Emergency Notification System that was distributed in their agenda packets.

5. Mr. Stanley discussed the per capita tax and said he feels that the board should consider eliminating it in next year's budget.

VII. NEW BUSINESS:

1. Mr. Pirritano said that when the winter season is over, the Highway Department should turn their attention to repairing pot holes. He also said that a long-term plan should be developed for sewer and roads.

VIII. APPROVAL OF MINUTES:

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the minutes of the January 28, 2013 meeting of the Board of Supervisors.
Vote on the motion: All yes. The motion carried.

IX. RATIFICATION OF BILLS PAYABLE:

1. Mr. Pirritano made a motion, seconded by Mr. Minito to ratify payment to CET Engineering Services as presented.
Vote on the motion: Mr. Stanley abstained as he is an employee of the company; all others, yes. The motion carried.

2. Mr. Stanley made a motion, seconded by Mr. Allen to ratify payment of all other Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

X. ANNOUNCE EXECUTIVE SESSION:

Mr. Brown advised that there will not be an Executive Session following this meeting.

XI. ADJOURNMENT:

The meeting was adjourned at 8:55 p.m.