2012-04-30, Board of Supervisors Meeting

2012-04-30

 

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
April 30, 2012 – 7:00 p.m.
MINUTES

I. CALL TO ORDER:

The meeting was called to order by the Chairman, Mr. Brown, at 7:00 p.m.

II. ROLL CALL:

PRESENT: William C. Brown, Chairman
Mario D. Pirritano, Vice-Chairman
John C. Minito, Supervisor
Christopher L. Allen, Supervisor
Robert P. Stanley, Jr., Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
Stephen M. Waller, Code Administration Director
Patrick Fazzini for David A. Jones, Stock & Leader, Solicitor
David A. Jones, Solicitor (arrived at 8:45 p.m.)
Scott E. Hockenberry, Police Chief
Donna L. Nissel, Secretary

III. ANNOUNCEMENT OF EXECUTIVE SESSION:

Mr. Brown announced an executive session was held after the last meeting to discuss personnel matters. No executive session was held prior to this meeting.

IV. RECOGNITION OF PUBLIC:

1. Henry Hedden, Red Land Library, thanked the Board for the contribution to the library and reviewed some of their new programs and upcoming events.

V. AGENDA ITEMS:

1. Swearing-in – Fire Police:

Mr. Brown administered the oath to twelve (12) members of the Fairview Township Fire Police.
Mr. Smith commended the volunteers for their time and commitment to the job.

2. Presentation – Red Land Senior Center:

Bob Gasswint and Jen Washburn, representing the Center, thanked the Board for their contribution. Mr. Gasswint advised that the Center will be moving, temporarily, to the Wyndamere Heights Church on Wyndamere Road in June. The church has donated a piece of ground adjacent to the church for a building to house both the Senior Center and the Red Land Little League. Ms. Washburn showed the Board and audience an artist’s rendering of the proposed facility.

3. Presentation – York County Convention & Visitors Bureau:

Laura Gurreri gave a brief overview of the Bureau and its activities and upcoming events.

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April 30, 2012
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4. Public Hearing – Amendment, Uniform Construction Code

A. Presentation and Public Comment

The Public Hearing was opened at 7:30 p.m. Mr. Fazzini explained the procedures to be followed.

Mr. Waller reviewed the proposed changes to the ordinance, which include requiring permits for inside residential alterations, and requiring all accessory structures over 400 sf to obtain a building permit. Currently the UCC exempts all structures under 1000 sf from permit requirements.
Mr. John Calaman, Fetrow Lane, voiced his opposition to the change in the requirement for accessory structures, citing the letter he previously provided that described the shed he built under the current UCC exemptions.
Mr. Brown asked about interior renovations. Mr. Waller indicated that not all renovations would require a permit and cited several examples.
Mr. Pirritano stated that he was comfortable with the ordinance as prepared.
Mr. Allen said he did not agree with the changes; the square footage should be left at 1000.
Mr. Stanley said he felt the change to 400 sf is a good number. Mr. Minito and Mr. Brown agreed.
Mr. Minito asked when the changes would take effect. Mr. Waller said they would be effective five days after the adoption of the ordinance.

The Public Hearing was closed at 7:40 p.m.

B. Ordinance No. 2012-3:

Mr. Stanley made a motion, seconded by Mr. Minito to adopt Ordinance No. 2012-3 amending Chapter 5, Part 1 of the Township Code of Ordinances – Uniform Construction Code.
Roll Call Vote: Mr. Brown, yes; Mr. Pirritano, yes; Mr. Minito, yes; Mr. Allen, no; Mr. Stanley, yes.
The Ordinance was adopted.

5. Subdivision Plans:

A. Modification Requests:

1. Gilmore, Willis Road:

403.2.D – Stormwater Management Plan
602.2.C – Cartway Improvements

Mr. Fazzini advised that there is a note on the original plan recorded in September, 2010, that states that any modifications to the plan as recorded will require road widening.
Mr. Fetterhoff said he felt it was unfair to require him to widen his small portion of Willis Road.
Drew Bitner, Township Engineer, addressed stormwater issues and recommended that the widening be required.
Mr. Fazzini advised the Board that even if they were so inclined, they cannot take action to approve the requests because of the note on the recorded plan
Mr. Stanley made a motion, seconded by Mr. Minito to deny the modification requests from 403.2.D and 602.2.C
Vote on the motion: All yes. The motion carried.

2. Deardorff/Fox – Pinetown Road:

402.1.C – Driveway Profile

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the modification request from 402.1.C.
Vote on the motion: All yes. The motion carried.

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April 30, 2012
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3. Oakhill Partners, Oak Hill Road:

602.1.G/602.2.C – Cartway Improvements

Mr. Bitner advised that he met with the applicant who has agreed to widen the road to 12.5 ft. from centerline and he recommends this be accepted.

Mr. Stanley made a motion, seconded by Mr. Minito to approve the modification requests from 602.1.G and 602.2.C, subject to a letter from the applicant indicating the changes as discussed.
Vote on the motion: All yes. The motion carried.

602.4.B – Cul-de-sacs Intersecting Cul-de-sacs
701.3.C.9 – Stormwater Management Fence Design

Mr. Stanley made a motion, seconded by Mr. Allen to approve the modifications from 602.4.B and 701.3.C.9.
Vote on the motion: All yes. The motion carried.

4. Martin – Valley Road:

402.1.A – Property Description
403.2.D – Stormwater Management Plan
602.2.C – Cartway Improvements

Mr. Waller advised that this plan is a lot add-on, not a subdivision.
Mr. Pirritano made a motion, seconded by Mr. Allen to approve the modification requests from 402.1.A, 403.2.D and 602.2.C.
Vote on the motion: All yes. The motion carried.

B. Final Minor Subdivision – Michael Martin, 2 Lots, 11 Valley Road:

Mr. Stanley made a motion, seconded by Mr. Minito to approve the final minor subdivision plan for Michael Martin, Valley Road, contingent upon favorable action on the modification requests above; the submittal of signed and notarized plans; payment of recording fees; payment of all engineer fees; and compliance with the Township staff memo dated April 2, 2012.
Vote on the motion: All yes. The motion carried.

C. Time Extension Request:

Gilmore, Willis Road October 29, 2012
Oakhill Partners, Oak Hill Road October 29, 2012

Mr. Stanley made a motion, seconded by Mr. Allen to approve the two (2) time extensions listed above.
Vote on the motion: All yes. The motion carried.

D. Modification Request – Second Residential Driveway, 12 Boeing Road:

Mr. Stanley made a motion, seconded by Mr. Minito to deny the modification request for a second driveway at 12 Boeing Road.
Vote on the motion: All yes. The motion carried.

6. Discussion – Bids, North & South Wastewater Treatment Plants:

Mr. Smith advised that a mandatory pre-bid meeting is scheduled for May 16th and bids are due on May 30th and asked the Board for authorization to award the bid prior to the next meeting in June.
Mr. Pirritano made a motion, seconded by Mr. Allen authorizing staff to award the bid subject to the engineer’s review and approval.
Vote on the motion: Mr. Stanley abstained as he is an employee of the engineering firm handling the bids; all others, yes. The motion carried.
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April 30, 2012
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7. Discussion – Towing Districts:

Chief Hockenberry advised that different methods for dividing the towing services, including monthly rotation and separate zones, have been tried but neither Mr. Snyder nor Mr. Allen feel they are being treated fairly. The Board directed the Chief to schedule a meeting with Mr. Snyder and Mr. Allen and try to come to a resolution to the problem before the next meeting. He was also asked to provide statistical data to draw new and more equitable zone lines.

8. Discussion – Sewer Service, Locust Manor Mobile Home Park, Salem Road:

Mr. Smith reported that he was contacted by the solicitor for the mobile home park about the possibility of connecting to Fairview’s public sewer. Only a portion of the park is in Fairview, the balance is in Newberry. As there is no available capacity in the South Plant, it was suggested that Newberry be contacted to see if they could provide service. Mr. Jones advised that this could be accomplished with an intermunicipal agreement. The Board concurred.

9. Review – Pension and Post-Retirement Medical Plans:

Mr. Smith advised that meetings of the pension boards and post-retirement medical plans were held today. The concern is that the return on investment is not where it should be.
Mr. Stanley made a motion, seconded by Mr. Minito to authorize the actuary to provide information on other plans and their returns and to authorize staff to prepare an RFP for a new plan administrator.
Vote on the motion: All yes. The motion carried.

10. Authorization to Dispose of Surplus Equipment – EMA:

Mr. Stanley made a motion, seconded by Mr. Allen to authorize staff to dispose of 12 (twelve) Macom mobile chargers and 1 (one) Macom gang charger.
Vote on the motion: All yes. The motion carried.

11. Land Acquisitions – Act 537 Sewer Project:

Mr. Smith advised that meetings will be held with PennDOT and PA American Water to coordinate the necessary rights-of-way.

12. Resolution No. 2012-8 – Temporary Banner, Iron Bridge:

Mr. Pirritano made a motion, seconded by Mr. Stanley to adopt Resolution 2012-8 for the installation of a temporary banner on the Iron Bridge for the New Cumberland Olde Towne Gala from 05/21/12 to 07/23/12, pending PennDOT approval.
Roll Call Vote: Mr. Brown, yes; Mr. Pirritano, yes; Mr. Minito, yes; Mr. Allen, yes; Mr. Stanley, yes.
The Resolution was adopted.

13. Discussion – Vehicle Policy:

Mr. Smith reviewed the provisions of the current vehicle policy and outlined some of the revisions that should be made. He advised that a final draft will be ready for Board action at the next meeting.

14. Discussion – Uniform Policy:

Mr. Smith advised that under the current uniform bid, all Public Works employees are provided with ANSI compliant uniform items, such as blue jeans, reflective shirts and jackets and other items of a safety nature. At least two employees have indicated that they do not want to wear all of the safety items supplied. Mr. Smith stated his opinion that if an employee chooses not to wear the uniform provided to them that they may want to find employment elsewhere. The Board agreed that all employees should wear the uniform items provided for them by the Township.

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15. Zoning Hearings:

Mr. Waller advised that there is one Zoning Hearing Board case scheduled for May.

VI. OLD BUSINESS:

There was no old business discussed.

VII. NEW BUSINESS:

1. Mr. Waller advised that in connection with the widening of Oak Hill Road discussed earlier in the meeting, there is an abandoned structure at the edge of the roadway which should be condemned. Mr. Jones advised that it is owned by a bank through foreclosure.

2. Mr. Smith said that he received a call from Lewisberry Borough requesting that Fairview provide some street sweeping and mowing services. The Township would charge current rates for these services.

3. Mr. Bitner was directed to send a letter to PennDOT for approval to install “Park Entrance” signs on Lewisberry Road adjacent to Roof Park.

4. Mr. Bitner advised that the Turnpike is requesting to detour traffic onto Limekiln Road for an approximate two-week period in June to facilitate the painting of the existing steel superstructure of the I-83 Bridge over the Turnpike ramps.
Mr. Pirritano made a motion, seconded by Mr. Stanley to approve the request as presented.
Vote on the motion: All yes. The motion carried.

5. Mr. Pirritano inquired about the UCC Appeals Board. Mr. Jones discussed the recent court case.

VIII. APPROVAL OF MINUTES:

Mr. Stanley made a motion, seconded by Mr. Pirritano to approve the minutes of the March 26, 2012 meeting of the Board of Supervisors.
Vote on the motion: All yes. The motion carried.

IX. RATIFICATION OF BILLS PAYABLE:

1. Mr. Pirritano made a motion, seconded by Mr. Allen to ratify payment to CET Engineering Services as presented.
Vote on the motion: Mr. Stanley abstained as he is an employee of the company; all others, yes. The motion carried

2. Mr. Brown made a motion, seconded by Mr. Pirritano to ratify payment of all other Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

X. ANNOUNCE EXECUTIVE SESSION:

Mr. Brown announced that there will be an Executive Session following this meeting.

XI. ADJOURNMENT:

Mr. Brown adjourned the meeting at 9:40 p.m.