2011-04-25, Board of Supervisors Meeting

2011-04-25

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
April 25, 2011
MINUTES

I. CALL TO ORDER:
The meeting was called to order by the Chairman, Mr. Albert, at 7:03 p.m.

II. ROLL CALL:

PRESENT: Perry Albert, Chairman
John W. Mickle, III, Vice Chairman
William C. Brown, Supervisor
John C. Minito, Supervisor
Mario D. Pirritano, Supervisor
Stephen F. Smith, Manager
Donald F. Martin, Assistant Manager
Stephen M. Waller, Code Administration Director
Walter A. Tilley, Stock & Leader, Solicitor
Bernard G. Dugan, Chief of Police

ABSENT: Donna L. Nissel, Secretary

III. ANNOUNCEMENT OF EXECUTIVE SESSION:

Mr. Tilley advised that an executive session was held prior to this meeting to discuss changes in the Healthcare Reform Law that will impact the Township and its health insurance policies.

IV. RECOGNITION OF PUBLIC:

Representatives from the Red Land Community Library thanked the Board for the contribution of $7,500 and reported on library activities and new programs.

V. AGENDA ITEMS:

1. Subdivision Plans:

A. Modification Requests:

1. New Life Baptist Church:
a. 701.3.C.9 – Pond Fencing

Mr. Minito made a motion, seconded by Mr. Mickle to approve the modification request.
Vote on the motion: All yes. The motion carried.

2. Darrell Richey – Thorley Road:
a. 402.Q – Wetland Investigation

Mr. Mickle made a motion, seconded by Mr. Brown to approve the modification request. Vote on the motion: All yes. The motion carried.

B. Final Land Development Plan – New Life Baptist Church:

Mr. Pirritano made a motion, seconded by Mr. Mickle to approve the final land development plan for New Life Baptist Church, 530 Big Spring Road, contingent upon submittal of signed and notarized plans; payment of recording fees; payment of all engineer fees; and compliance with the Township Staff memo dated April 18, 2011.
Vote on the motion: All yes. The motion carried.

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
April 25, 2011
Page -2-

C. Time Extension Requests:

Gerald Hempt – Limekiln and Spanglers Mill Roads July 25, 2011
Darrell & George Ann Ritchey – Thorley Road June 27, 2011
Oakhill – Oak Hill Road June 27, 2011

Mr. Mickle made a motion seconded by Mr. Brown to approve the time extensions listed above.
Vote on the motion: All yes. The motion carried.

2. PA Turnpike Maintenance Facility Sewer Connection

Mr. Pirritano made a motion seconded by Mr. Minito approve the connection of the PA Turnpike Maintenance Facility to the Township sanitary sewer system.
Vote on the motion: All yes. The motion carried.

3. Ratify Award of Bids – Old York Road Box Culvert:

A. Contract MS-944 – Furnish and Install the Old York Road Box Culvert:

Bid award for the replacement of the box culvert on Old York Road to Kinsley Construction in the amount of $116,734.00

B. Contract MS-963 – Furnish Materials, Box Culvert Project:

Bid award for furnishing materials for the box culvert project to E.K. Services, Inc., in the amount of $23,796.00

C. Contract MS-970 – Equipment Rental, Box Culvert Project:

Mr. Pirritano made a motion, seconded by Mr. Minito to ratify the award of Bids for Contract MS-944 and MS-963 while rejecting the bid for Contract MS-970.
Vote on the motion: All yes. The motion carried.

4. Resolution No. 2011-9, Temporary Banners, Iron Bridge:

Mr. Brown made a motion seconded by Mr. Mickle to adopt Resolution 2011-9 for the installation of temporary banners on the Iron Bridge for the New Cumberland Apple Festival from 08/26/11 to 09/26/11.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The resolution was adopted.

5. Resolution No. 2011-10, Installation of Street Lights – Braddock Drive:

Mr. Brown made a motion seconded by Mr. Mickle to adopt Resolution No. 2011-10, authorizing the installation of three (3) street lights on Braddock Drive by Met Ed.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The resolution was adopted.

6. Resolution No. 2011-11, PennDOT Traffic Signal Agreement – Old York, Valley and
Wyndamere Roads:

Mr. Pirritano made a motion seconded by Mr. Brown to adopt Resolution No. 2011-11 and authorize the Manager to execute the traffic signal agreement with PennDOT for Old York, Valley and Wyndamere Roads.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The resolution was adopted.

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
April 25, 2011
Page -3-

7. Ordinance No. 2011-1, Authorizing the Collection of Charges, Expenses and Fees
Incurred in the Collection of Any Delinquent Account:

Mr. Minito made a motion, seconded by Mr. Mickle to adopt Ordinance No. 2011-1, authorizing the collection of all charges, expenses and fees, including reasonable attorney fees and interest, incurred in the collection of any delinquent account.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The ordinance was adopted.

8. Authorization to Dispose of Surplus Equipment:

Mr. Albert made a motion, seconded by Mr. Pirritano to authorize the disposal of surplus radios as a trade-in to Triangle Communications.
Vote on the motion: All yes. The motion carried.

9. Ratify Declaration of Flood Emergency, April 17, 2011:

Mr. Mickle made a motion, seconded by Mr. Brown to ratify the declaration of flood emergency on April 17, 2011, with authorization to continue to spend money as needed to clean up after the flood as the declaration was lifted April 18, 2011.
Vote on the motion: All yes. Motion carried.

10. Execute Amendatory Contract – York County Planning Commission CDBG Project – New Market Sanitary Sewer Improvements:

Mr. Brown made a motion, seconded by Mr. Mickle to execute the amendatory contract with York County Planning Commission, extending the completion date to December 31, 2011.
Vote on the motion: All yes. The motion carried.

11. Zoning Hearings:

There are two hearings scheduled.

VI. OLD BUSINESS:
There was no old business discussed.
VII. NEW BUSINESS:
1. Design and borrowing an estimated $3 million – Paving, Green Lane Farms
2. Design and bid contract – Replacement of sanitary sewer, Green Lane Farms
3. Design and replace sidewalks – Green Lane Farms

Mr. Smith discussed future Capital Projects and the cost of borrowing specifically on the three projects above. It was noted that any creation or replacement of sidewalks would have to include the new design for handicapped curbs at intersections.

Mr. Smith gave an overview of the pension plan meeting held earlier this day and recommended the Board approve changes in 3 assumptions as proposed by the actuary, Conrad Siegel. These changes in assumptions will better reflect reality.
Mr. Pirritano made a motion, seconded by Mr. Brown to approve the changes as recommended by the actuary.
Vote on the motion: All yes. The motion carried.

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS
April 25, 2011
Page -4-

Mr. Smith updated the Board on the flood clean up process on Yellow Breeches Drive and other parts of the Township. He suggested that the Board waive all permit and inspection fees for anyone with flood damage for a reasonable period of time.
Mr. Albert made that a motion, seconded by Mr. Pirritano to waive all permit and inspection fees associated with flood damage.
Vote on the motion: All yes. The motion carried.

Mr. Smith announced that Penn Waste will continue to provide dumpsters on Yellow Breeches Drive and at the Township Yard Waste Facility as needed in an effort to clean up the flood debris and avoid any future health hazards.

Mr. Pirritano announced a meeting to be held at the Fire Hall, 340 Lewisberry Road at 6:30 on Thursday April 28. The meeting is open to all residents of Fairview Township who experienced property damage from the recent flooding. A representative from PEMA will be present to provide information about possible grant opportunities for victims of the flood. Fliers will be handed out to the residents on Yellow Breeches Drive and a notification will be posted on the township website.

At Chief Dugan’s request, Mr. Brown made a motion, seconded by Mr. Mickle to contract the SPCA to provide animal control for the township at the cost of $7,166 for the year.
Vote on the motion: All yes. The motion carried.

Chief Dugan requested that the Board look at the Towing Policy that he and Mr. Tilley modified.

Mr. Pirritano thanked the township staff and Penn Waste for the extra service they provided during the aftermath of the flood.

VIII. APPROVAL OF MINUTES – March 28, 2011:

Mr. Mickle made a motion, seconded by Mr. Albert to approve the minutes of the March 28, 2011 Board of Supervisors meeting.
Vote on the motion: Mr. Brown and Mr. Minito abstained, as they were not present at that meeting; all others, yes. The motion carried.

IX. RATIFICATION OF BILLS PAYABLE:

Mr. Albert made a motion, seconded by Mr. Brown to ratify payment of all Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

X. ANNOUNCE EXECUTIVE SESSION:

Mr. Mickle requested an executive session following the meeting with only the supervisors present.

XI. ADJOURNMENT:

Mr. Albert made a motion, seconded by Mr. Brown to adjourn the meeting
Vote on the motion: All yes. The meeting was adjourned at 7:57 p.m.