2010-01-04, Board of Supervisors Reorganization Meeting

2010-01-04

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS

REORGANIZATION MEETING – JANUARY 4, 2010 – 9:00 A.M.

MINUTES

I. CALL TO ORDER BY ACTING CHAIRMAN:
Mr. Albert called the meeting to order at 9:00 A.M.

II. OATH OF OFFICE:
Mr. Albert and Mr. Minito were both sworn in prior to the meeting.

III. ROLL CALL:

PRESENT: Perry Albert, Chairman
John W. Mickle, III, Vice Chairman
John C. Minito, Supervisor
Mario D. Pirritano, Supervisor
William C. Brown, Supervisor
Stephen F. Smith, Manager
Stephen M. Waller, Code Administration Director
Bernard G. Dugan, Chief of Police
Donna L. Nissel, Secretary

IV. ANNOUNCEMENT OF EXECUTIVE SESSION:

Mr. Albert advised that no Executive Session was held after the last meeting.

V. RECOGNITION OF PUBLIC:

There was no public comment.

VI. APPOINTMENTS:

1) Chairman:
Mr. Mickle made a motion, seconded by Mr. Pirritano, to appoint Perry Albert to the position of Chairman.
Vote on the motion: All yes. The motion carried.

2) Vice-Chairman:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint John Mickle to the position of Vice-Chairman.
Vote on the motion: All yes. The motion carried.

3) Secretary:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Donna L. Nissel to the position of Secretary.
Vote on the motion: All yes. The motion carried.

4) Treasurer:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Stephen F. Smith to the position of Treasurer.
Vote on the motion: All yes. The motion carried.

5) Assistant Secretary:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint John Mickle to the position of Assistant Secretary.
Vote on the motion: All yes. The motion carried.
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January 4, 2010
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6) Assistant Treasurer:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Perry Albert to the position of Assistant Treasurer.
Vote on the motion: All yes. The motion carried.

7) Manager:
Mr. Mr. Brown made a motion, seconded by Mr. Minito, to appoint Stephen F. Smith to the position of Township Manager.
Vote on the motion: All yes. The motion carried.

8) Solicitor:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint the firm of Stock & Leader, with Walter A. Tilley, III, Esq., as the Township Solicitor.
Vote on the motion: All yes. The motion carried.

9) Engineer:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Drew Bitner, P.E. as the Township Engineer.
Vote on the motion: All yes. The motion carried.

10) Appoint Vacancy Board Member:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Niles Gross as the Vacancy Board Member.
Vote on the motion: All yes. The motion carried.

11) Appoint Rep. & Alt. / Local Govt. Advisory Committee:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Stephen Waller as the Representative and Stephen Smith as the Alternate to the Local Government Advisory Committee.
Vote on the motion: All yes. The motion carried.

12) Appoint Rep. / York Co. Solid Waste Authority:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Renee Holt as the Township’s representative to the York County Solid Waste Authority.
Vote on the motion: All yes. The motion carried.

13) Appoint Depositories:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint PNC Bank, N.A., and Fulton Bank as the Depositories for Township funds.
Vote on the motion: All yes. The motion carried.

14) Appoint Sewage Enforcement Officers:
Mr. Brown made a motion, seconded by Mr. Minito, to appoint Robert Whitmore as the primary Sewage Enforcement Officer, and Gary Morrow as the alternate Sewage Enforcement Officer for the Township.
Vote on the motion: All yes. The motion carried.

15) Authorize Attendance/County & State Conventions:
Mr. Pirritano made a motion, seconded by Mr. Brown, to authorize attendance of officials and staff, as authorized by the Second Class Township Code, at the County and State Conventions.
Vote on the motion: All yes. The motion carried.

16) Establish Amount of Treasurer's Bond for 2010 – $7,000,000:
Mr. Mickle made a motion, seconded by Mr. Brown, to establish the Treasurer’s Bond at $7,000,000.00.
Vote on the motion: All yes. The motion carried.

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January 4, 2010
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17) Authorize Supervisors to Work on Highways:
Mr. Brown made a motion, seconded by Mr. Minito, to recommend to the Elected Auditors the rate of pay for Board members working on the Highway crew as follows: $18.50 per hour, if performing highway work; $27.75 per hour if working in snow removal operations and to establish the rate for reimbursement for personal vehicle mileage as the rate established by the IRS.
Vote on the motion: All yes. The motion carried.

18) Appoint Delegate & Alternate/Capital Region COG:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Mr. Pirritano as the delegate and Mr. Brown as the alternate delegate to the Capital Region COG.
Vote on the motion: All yes. The motion carried.

19) YAMPO:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Michael Fleming as the delegate to YAMPO for 2010.
Vote on the motion: All yes. The motion carried.

20) Appoint CPA – Audit of Township Funds:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint the firm of Brown Shultz Sheridan & Fritz as CPA to audit the funds of the Township, Authority, Fire Dept. and EMS, Inc. for the year 2010.
Vote on the motion: All yes. The motion carried.

21) Appoint Delegate – S.A.R.A.A. (5 years – 01/01/10 – 01/01/15)
Mr. Mickle made a motion, seconded by Mr. Brown to appoint Mario D. Pirritano as delegate to S.A.R.A.A. for a 5 year term to January, 2015.
Vote on the motion: All yes. The motion carried.

22) Appoint Delegate and Alternate/Cumberland County Tax Committee (Act 32):
Mr. Mickle made a motion, seconded by Mr. Brown to appoint Stephen F. Smith as delegate, and Perry Albert as Alternate to the Cumberland County Tax Committee.
Vote on the motion: All yes. The motion carried.

VII. APPOINTMENTS – BOARDS/COMMISSIONS:

1) Planning Commission:
Mr. Pirritano made a motion, seconded by Mr. Mickle, to reappoint Bernard Coleman to a four-year term on the Planning Commission expiring January 2014.
Vote on the motion: All yes. The motion carried.

2) Recreation Commission:
Mr. Minito made a motion, seconded by Mr. Brown, to reappoint Jay Pellman to a five-year term on the Recreation Commission expiring January 2015.
Vote on the motion: All yes. The motion carried.

3) Fairview Township Authority:
This appointment was tabled to the next meeting on January 25, 2010.

4) Zoning Hearing Board:
Mr. Albert made a motion, seconded by Mr. Pirritano, to reappoint David Guy to a three-year term on the Zoning Hearing Board expiring January 2013.
Vote on the motion: All yes. The motion carried.

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5) Board of Auditors:
Mr. Pirritano made a motion, seconded by Mr. Mickle, to appoint Paula S. Tezik to a two-year term on the Board of Auditors expiring January 2012, to fill the vacancy until the next municipal election.
Vote on the motion: All yes. The motion carried.

VIII. OTHER BUSINESS:

1) Authorize Membership, P.S.A.T.S.:
There was a discussion on advantages of membership in P.S.A.T.S.
The Board recessed for an Executive Session at 9:12 a.m. to discuss the issue.
The meeting was reconvened at 9:28 a.m.
Mr. Mickle made a motion, seconded by Mr. Brown not to renew the Township’s membership in P.S.A.T.S.
Vote on the motion: All yes. The motion carried.

2) Attendance at the P.S.A.T.S. Convention:
No action was necessary as the Township has withdrawn from membership.

3) Authorization to Bid, Vehicle Maintenance Services – Police Department:
There was discussion on requirements and bidding process. Mr. Smith and Chief Dugan will develop a bid document for the maintenance services.
Mr. Brown made a motion, seconded by Mr. Mickle to authorize staff to advertise for bids for vehicle maintenance services for Police Dept. vehicles.
Vote on the motion. All yes. The motion carried.

4) Authorization to Pay Bills with Subsequent Ratification:
Mr. Minito made a motion, seconded by Mr. Mickle to authorize staff to pay bills with ratification at a subsequent Board meeting.
Vote on the motion: All yes. The motion carried.

5) Preliminary/Final Subdivision Plan, Shettle Farm – School House Lane:
Mr. Waller discussed the plan including the Engineer’s cost estimate of $31,575 for improvements to School House Lane. Mr. Michael Martin, developer, requested an on-site meeting with Mr. Bitner. This meeting will be scheduled with Mr. Bitner, Mr. Albert and Mr. Minito.
Mr. Mickle made a motion, seconded by Mr. Minito, to table action on the plan until the meeting of March 29, 2010.
Vote on the motion: All yes. The motion carried.
Mr. Mickle made a motion, seconded by Mr. Minito to approve a time extension for this plan to March 29, 2010, subject to receipt of a written request from Mr. Martin.
Vote on the motion: All yes. The motion carried.

IX. RATIFICATION OF BILLS PAYABLE:
Mr. Albert made a motion, seconded by Mr. Brown to ratify payment of all Bills Payable as presented.
Vote on the motion: All yes. The motion carried.

X. ANNOUNCE EXECUTIVE SESSION:
Mr. Albert advised that no Executive Session will be held after this meeting.

XI. ADJOURNMENT:
Mr. Mickle made a motion, seconded by Mr. Minito to adjourn the meeting.
Vote on the motion: All yes. The meeting adjourned at 9:40 a.m.