2009-01-05, Board of Supervisors Reorganization Meeting

2009-01-05

FAIRVIEW TOWNSHIP BOARD OF SUPERVISORS

REORGANIZATION MEETING – JANUARY 5, 2009 – 10:00 A.M.

MINUTES

I. CALL TO ORDER BY ACTING CHAIRMAN:
Mr. Albert called the meeting to order at 10:00 A.M.

II. ROLL CALL:

PRESENT: Perry Albert, Chairman
John W. Mickle, III, Vice Chairman
John C. Minito, Supervisor
Mario D. Pirritano, Supervisor
William C. Brown, Supervisor
Stephen F. Smith, Manager
Stephen M. Waller, Code Administration Director
Bernard G. Dugan, Chief of Police
Donna L. Nissel, Secretary

III. APPOINTMENTS:

1) Chairman:
Mr. Pirritano made a motion, seconded by Mr. Mickle, to appoint Perry Albert to the position of Chairman.
Vote on the motion: All yes. The motion carried.

2) Vice-Chairman:
Mr. Minito made a motion, seconded by Mr. Brown, to appoint John Mickle to the position of Vice-Chairman.
Vote on the motion: All yes. The motion carried.

3) Secretary:
Mr. Pirritano made a motion, seconded by Mr. Minito, to appoint Donna L. Nissel to the position of Secretary.
Vote on the motion: All yes. The motion carried.

4) Treasurer:
Mr. Mickle made a motion, seconded by Mr. Minito, to appoint Stephen F. Smith to the position of Treasurer.
Vote on the motion: All yes. The motion carried.

5) Assistant Secretary:
Mr. Albert made a motion, seconded by Mr. Pirritano, to appoint John Mickle to the position of Assistant Secretary.
Vote on the motion: All yes. The motion carried.

6) Assistant Treasurer:
Mr. Minito made a motion, seconded by Mr. Mickle, to appoint Perry Albert to the position of Assistant Treasurer.
Vote on the motion: All yes. The motion carried.

7) Manager:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Stephen F. Smith to the position of Township Manager.
Vote on the motion: All yes. The motion carried.
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January 5, 2009
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8) Solicitor:
Mr. Pirritano made a motion, seconded by Mr. Minito, to appoint the firm of Stock & Leader, with Walter A. Tilley, III, Esq., as the Township Solicitor.
Vote on the motion: All yes. The motion carried.

9) Engineer:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint the firm of ARRO as the Township Engineer.
Vote on the motion: All yes. The motion carried.

10) Establish Day & Time of Township Board Meetings:
Mr. Minito made a motion, seconded by Mr. Brown, to confirm the Board meeting dates as the last Monday of the month, at 7:00 p.m. as previously amended.
Vote on the motion: All yes. The motion carried.

11) Appoint Vacancy Board Member:
Mr. Mickle made a motion, seconded by Mr. Minito, to appoint Niles Gross as the Vacancy Board Member.
Vote on the motion: All yes. The motion carried.

12) Appoint Rep. & Alt. / Local Govt. Advisory Committee:
Mr. Minito made a motion, seconded by Mr. Brown, to appoint Stephen Waller as the Representative and Stephen Smith as the Alternate to the Local Government Advisory Committee.
Vote on the motion: All yes. The motion carried.

13) Appoint Rep. / York Co. Solid Waste Authority:
Mr. Mickle made a motion, seconded by Mr. Pirritano, to appoint Renee Holt as the Township’s representative to the York County Solid Waste Authority.
Vote on the motion: All yes. The motion carried.

14) Appoint Depositories:
Mr. Brown made a motion, seconded by Mr. Mickle, to appoint PNC Bank, N.A., and Fulton Bank as the Depositories for Township funds.
Vote on the motion: All yes. The motion carried.

15) Appoint Sewage Enforcement Officers:
Mr. Pirritano made a motion, seconded by Mr. Mickle, to appoint Robert Whitmore as the primary Sewage Enforcement Officer, and Gary Morrow as the alternate Sewage Enforcement Officer for the Township.
Vote on the motion: All yes. The motion carried.

16) Authorize Attendance/County & State Conventions:
Mr. Brown made a motion, seconded by Mr. Minito, to authorize attendance of officials and staff, as authorized by the Second Class Township Code, at the County and State Conventions.
Vote on the motion: All yes. The motion carried.

17) Establish Amount of Treasurer's Bond for 2009 – $7,000,000:
Mr. Mickle made a motion, seconded by Mr. Pirritano, to establish the Treasurer’s Bond at $7,000,000.00.
Vote on the motion: All yes. The motion carried.

18) Authorize Supervisors to Work on Highways:
Mr. Pirritano made a motion, seconded by Mr. Brown, to recommend to the Elected Auditors the rate of pay for Board members working on the Highway crew as follows: $18.50 per hour, if performing highway work; $27.75 per hour if working in snow removal operations and to establish the rate for reimbursement for personal vehicle mileage as the rate established by the IRS.
Vote on the motion: All yes. The motion carried.
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January 5, 2009
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19) Appoint Delegate & Alternate/Capital Region COG:
Mr. Mickle made a motion, seconded by Mr. Minito, to appoint Mr. Pirritano as the delegate and Mr. Brown as the alternate delegate to the Capital Region COG.
Vote on the motion: All yes. The motion carried.

20) YAMPO:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint Michael Fleming as the delegate to YAMPO for 2009.
Vote on the motion: All yes. The motion carried.

21) Appoint CPA – Audit of Township Funds:
Mr. Minito made a motion, seconded by Mr. Mickle, to appoint the firm of Brown Shultz Sheridan & Fritz as CPA to audit the funds of the Township, Authority, Fire Dept. and EMS, Inc. for the year 2009.
Vote on the motion: All yes. The motion carried.

IV. APPOINTMENTS – BOARDS/COMMISSIONS:

1) Planning Commission:
Mr. Mickle made a motion, seconded by Mr. Pirritano, to reappoint Michael E. Thompson to a four-year term on the Planning Commission expiring January 2013.
Vote on the motion: All yes. The motion carried.

2) Recreation Commission:
Mr. Minito made a motion, seconded by Mr. Brown, to reappoint George Cobb to a five-year term on the Recreation Commission expiring January 2014.
Vote on the motion: All yes. The motion carried.

The appointment for a vacant unexpired term to January 2012 was tabled.

3) Fairview Township Authority:
Mr. Pirritano made a motion, seconded by Mr. Brown, to reappoint James C. Maxwell to a five-year term on the Fairview Township Authority expiring January 2014.
Vote on the motion: All yes. The motion carried.

4) Zoning Hearing Board:
Mr. Mickle made a motion, seconded by Mr. Brown, to reappoint Larry D. E. Shaffer to a three-year term on the Zoning Hearing Board expiring January 2012.
Vote on the motion: All yes. The motion carried.

5) Lewisberry Authority:
Mr. Mickle made a motion, seconded by Mr. Brown, to appoint George Craker to a five-year term on the Lewisberry Authority expiring January 2014.
Vote on the motion: All yes. The motion carried.

V. RECOGNITION OF PUBLIC:

There was no public comment.

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January 5, 2009
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VI. OTHER BUSINESS:

1) Adopt Resolution 2009-1, Amend Fee Schedule:
Mr. Mickle made a motion, seconded by Mr. Brown, to adopt Resolution # 2009-1 and accept the Engineer’s Fee Schedules A & B attached thereto.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The Resolution was adopted.

2) Attendance at the PSATS Convention, April 19-22, 2009:
Those who desire to attend should contact Mr. Smith. Deadline for registration is January 23, 2009.

3) Adopt Resolution # 2009-2 Installation of Banner:
Mr. Minito made a motion, seconded by Mr. Brown to adopt Resolution # 2009-2 for the installation of banners on the Iron Bridge for Vickie’s Angel Walk from 08/01/09 to 10/11/09 and the SMA Turkey Trot from 10/11/09 to 11/27/09.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The Resolution was adopted.

4) Authorization to Bid, Liquid Waste Contract:
Mr. Albert made a motion, seconded by Mr. Mickle to authorize staff to advertise for bids to pump, haul and transfer liquid waste, and the cleaning of pump station wet wells.
Vote on the motion: All yes. The motion carried.

5) Authorization to Bid, Uniform Contract:
Mr. Mickle made a motion, seconded by Mr. Minito to authorize staff to advertise for bids for Uniform Services, Public Works Department.
Vote on the motion: All yes. The motion carried.

6) Authorization to Bid, Portable Toilets – Township Parks:
Mr. Albert made a motion, seconded by Mr. Minito to authorize staff to advertise for bids the portable toilet rentals for the Township Parks.
Vote on the motion: All yes. The motion carried.

7) Authorization to Bid, Vehicle Maintenance Services – Police Department:
Mr. Mickle made a motion, seconded by Mr. Brown to authorize staff to advertise for bids for vehicle maintenance services for Police Dept. vehicles.
Vote on the motion. All yes. The motion carried.

8) Modification Request, Hickock & Beinhower – 613.2, Recreation Fees, Lots 4 & 5:
Mr. Pirritano made a motion, seconded by Mr. Minito to approve the modification request for Hickock & Beinhower from 613.2, Recreation Fees for Lots 4 & 5.
Vote on the motion. All yes. The motion carried.

9) Adopt Ordinance No. 2009-1, Tax Collector Compensation:
Mr. Mickle made a motion, seconded by Mr. Minito to adopt Ordinance No. 2009-1, fixing compensation for the Township Tax Collector.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The Ordinance was adopted.

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January 5, 2009
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10) Adopt Ordinance No. 2009-2, Speed Limit – Beinhower Road:
Mr. Mickle made a motion, seconded by Mr. Minito to adopt Ordinance No. 2009-2, establishing the speed limit on Beinhower Road between Big Spring and Valley Roads at 30 mph.
Roll Call Vote: Mr. Albert, yes; Mr. Mickle, yes; Mr. Minito, yes; Mr. Brown, yes; Mr. Pirritano, yes. The Ordinance was adopted.

11) Authorize Manager to Execute and Submit Grant Applications for Sewer Improvements Under the H2O PA Program:
Mr. Brown made a motion, seconded by Mr. Albert to authorize the Manager to execute and submit grant applications for sewer improvements under the H2O program.
Vote on the motion. All yes. The motion carried.

12) Authorize Staff to Prepare a Costs of Collection Ordinance to Allow Participation in the West Shore Tax Bureau:
Mr. Mickle made a motion, seconded by Mr. Pirritano to authorize staff to prepare an ordinance for participation in the West Shore Tax Bureau Collection Program.
Vote on the motion: All yes. The motion carried.

13) Authorize Staff to Execute an Amended Waste Container Contract with York County Solid Waste Authority – Recycling Bins:
Mr. Mickle made a motion, seconded by Mr. Pirritano to authorize staff to execute an amended Waste Container Contract with the York County Solid Waste Authority for the purchase of recycling bins.
Vote on the motion: All yes. The motion carried.

14) Authorization to Pay Bills with Subsequent Ratification:
Mr. Albert made a motion, seconded by Mr. Minito to authorize staff to pay bills with ratification at a subsequent Board meeting.
Vote on the motion: All yes. The motion carried.

15) Authorization to Hire – Bookkeeper/Payroll Clerk:
Mr. Minito made a motion, seconded by Mr. Brown to hire Courtney Gaumer as Bookkeeper/Payroll Clerk, effective January 5, 2009, at an annual salary of $28,500 with a 6 month probationary period.
Vote on the motion: All yes. The motion carried.

VII. RATIFICATION OF BILLS PAYABLE:
a. Mr. Mickle made a motion, seconded by Mr. Pirritano to ratify payment to Factory Supply.
Vote on the motion: Mr. Albert abstained as he owns the building in which the business is located; all others, yes. The motion carried.

b. Mr. Albert made a motion, seconded by Mr. Mickle to ratify payment of all other Bills Payable.
Vote on the motion: All yes. The motion carried.

VIII. ADJOURNMENT:
Mr. Pirritano made a motion, seconded by Mr. Albert to adjourn the meeting.
Vote on the motion: All yes. The meeting adjourned at 10:38 a.m., at which time the Board entered into an Executive Session.